Open to opportunities

Shamika Hartgrove

@shamikahartgrove

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Executive Assistant and Office Operations leader with 15+ years supporting executives.

United States

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What I'm looking for

I’m looking for an executive support role where I can lead office operations, manage complex calendars, coordinate events, and partner with HR—bringing confidentiality, process improvement, and steady execution to senior leadership.

I’m a highly organized Executive Assistant and Office Operations professional with 15+ years supporting senior leaders. I’m known for anticipating needs, maintaining confidentiality, and creating structure that helps leadership stay focused.

In my current role at The National Christian Foundation, I provide executive-level administrative support across office operations and executive communications. I manage meeting logistics, conference room scheduling, vendor coordination, and expense reconciliation, while partnering with HR on onboarding, training, and employee support.

Previously, as an Executive Assistant / Office Manager for The Carmel Hill Fund, I supported an Executive Director with scheduling, vendors, budgets, and organizational initiatives. Earlier, at SCO Family of Services, I worked as an HR Specialist / Executive Assistant to the CPO—supporting HR operations, onboarding, reporting, and payroll support.

Outside traditional office roles, I’ve also built and run Nourish Your Temple with Love as a Founder & Certified Health Coach. That experience strengthens how I plan programs, coordinate workshops, and manage client relationships with consistency and professionalism.

Experience

Work history, roles, and key accomplishments

Current

General Office Administrator

Current

The National Christian Foundation

Jan 2024 - Present (2 years 6 months)

Provided executive-level administrative support, managing office operations, executive communications, and meeting logistics. Partnered with HR on onboarding and employee support while maintaining confidentiality and coordinating vendors and expenses.

Executive Support Calendar Management Office Operations Meeting Coordination HR & Administration Vendor Management Confidentiality Office Supplies Coordination Executive Communication

Current

Administrative Assistant

Current

St. James United Methodist Church

Aug 2022 - Present (3 years 11 months)

Coordinated ministry communications, volunteer scheduling, room reservations, and event logistics. Supported compliance, onboarding, and records management.

Administrative Support Event Logistics Records Management Compliance Support Coordination Onboarding & Support

Current

Founder & Health Coach

Current

Nourish Your Temple with Love

Jan 2018 - Present (8 years 6 months)

Ran a wellness coaching business focused on organization, program planning, and client relationship management. Developed workshop offerings and coordinated ongoing client engagement.

Health Coaching Program Planning Workshop Coordination Client Relationship Management Organize Goal Setting Business Operations Wellness Program Management

Front Desk Associate

Alliance Sports Medicine

May 2023 - Dec 2023 (7 months)

Managed patient scheduling, intake, and insurance verification while providing front-desk customer service. Supported day-to-day operations with organized appointment coordination and accurate information handling.

Patient Scheduling Patient Intake Insurance Verification Customer Service Front Desk Operations Appointment Coordination Confidentiality Service Coordination

Executive Assistant / Office Manager

The Carmel Hill Fund

Sep 2018 - Jul 2022 (3 years 10 months)

Supported the Executive Director with scheduling and office operations, including vendor coordination and budget management. Drove organizational initiatives and improved day-to-day administrative processes.

Executive Support Calendar Management Office Operations Vendor Management Budget Management Project Coordination Process Improvement

HR Specialist / Executive Assistant

SCO Family of Services

Sep 2008 - Feb 2017 (8 years 5 months)

Supported the Chief People Officer with HR operations, onboarding, reporting, and scheduling. Provided administrative support for payroll-related tasks and department projects while maintaining confidentiality.

HR Operations Onboarding & Support HR & Administration Reporting Payroll Support Confidentiality Administrative Support