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Rebecca Sunday Ufot

@rebeccasundayufot

Business systems and workflow automation specialist building Notion workspaces, custom CRMs, and automations for growing businesses.

Nigeria

Message

What I'm looking for

I work best with founders and CEOs scaling their businesses, operations managers, small teams, and coaches or consultants who need systems to match their growth and want to work smarter without adding headcount.

I build the systems and automations that help business owners get out of manual work. I create Notion workspaces that organize operations and document processes, giving teams one place to find the information they need.

For workflows, I connect tools so tasks like adding a new client to a CRM, notifying a team, and starting onboarding can happen automatically. I also build custom CRMs in Airtable and GoHighLevel to track pipelines and follow-ups.

As an Operations Assistant at Complete Property Remodeling, I authored and documented 20+ SOPs, improving workflow consistency by an estimated 60%. I also centralized operational documentation and business records, reducing information retrieval time by approximately 50%.

Experience

Work history, roles, and key accomplishments

Current

Operations Assistant

Current

Complete Property Remodeling

Feb 2026 - Present (8 months)

Authored and documented 20+ SOPs, improving workflow consistency by an estimated 60%.

Centralized operational documentation and business records, reducing information retrieval time by approximately 50%.

Established invoice follow-up and payment tracking processes for 18+ customer accounts, improving visibility into accounts receivable.

Assisted with payment reconciliation by identifying missin

Executive Assistant Operations

Freelance

Apr 2022 - Jan 2026 (3 years 9 months)

Improved social media engagement by 40% through strategic content planning and scheduling.

Built SEO content workflows using Ahrefs, SEMrush, and Notion, reducing content production time by approximately 50%.

Created ConvertKit email sequences, newsletters, broadcasts, and automations that improved campaign performance.

Designed CRM systems using Airtable and Trello to improve lead tracking and

Operations Administrative Assistant

SpottyJeff Company

Feb 2023 - Apr 2024 (1 year 2 months)

Designed Google Sheets systems for payroll, inventory management, attendance tracking, and administrative operations.

Standardized business documentation and digital filing systems, improving information accessibility.

Supported the migration from manual processes to Zoho Books.

Oversaw office expenses using Google sheets while identifying opportunities to reduce operational costs.

Supported p

Administrative Assistant

LADY BIBA

Jan 2021 - Apr 2022 (1 year 3 months)

Processed payments, invoices, and Shopify orders for over 600 customers while maintaining accurate financial records.

Optimized sales records in QuickBooks, reducing retrieval time and improving reporting efficiency.

Created onboarding documentation that improved new employee productivity.

Coordinated logistics for fashion events, working with vendors, influencers, and models.

Implemented auto

Marketing Executive

Union Bank of Nigeria

Nov 2018 - Nov 2019 (1 year)

Increased loan product sales by 25% through consultative selling and relationship management.

Built and maintained a qualified client pipeline that increased sales opportunities by 40%.

Scheduled appointments, coordinated client meetings, and resolved customer enquiries.

Account Assistant

Ministry of Commerce and Industry(NYSC)

Oct 2016 - Nov 2017 (1 year 1 month)

Designed financial reporting templates that reduced reporting errors by 35%.

Analyzed financial statements to support cash flow management and decision-making.

Supported payroll processing for 50 employees, ensuring timely and accurate payments.

Computer Literacy Microsoft Word Record keeping Data Entry Communication Skills Administrative Support Team Building Analytical Skills Administration Customer Support Interpersonal Skills Office Administration

Assistant Account Executive

De-Mbarukas Limited

Aug 2014 - Feb 2015 (6 months)

Designed financial reporting templates that decreased monthly reporting errors by 35%.

Analyzed monthly financial statements to provide actionable insights, improving cash flow management by 18%.

Supported payroll processing for a team of 50, ensuring 100% on-time payments.