Open to opportunities

mohammed musa

@mohammedmusa

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Executive and Virtual Assistant delivering high-accuracy inbox, calendar, and workflow management.

Kenya

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What I'm looking for

I seek roles supporting executives or leadership teams where I can own inboxes, calendars, workflows, and process improvements with autonomy and impact.

I am an Executive and Virtual Assistant with 4+ years supporting founders and leadership teams, known for high ownership, tool-driven execution, and maintaining accuracy above 99% while operating independently across multiple clients.

I have managed high-volume inboxes and calendars (80–120+ daily interactions), reduced turnaround times by up to 30%, and implemented digital filing and workflow systems that cut retrieval time by 50%.

I produce executive-ready research and briefings, oversee complex travel logistics and CRM accuracy, and apply AI and automation to continuously improve efficiency and on-time completion.

Experience

Work history, roles, and key accomplishments

Current

Freelance Virtual Assistant

Current

Freelance

Jan 2025 - Present (1 year)

Manage inboxes and executive calendars for multiple clients, handling 80+ requests daily with 95% on-time completion and maintaining CRM/data accuracy at 99%. Implemented digital workflows that cut file retrieval time by 50% while operating independently across competing priorities.

Inbox Management Calendar Management Workflow Optimization Google Workspace Microsoft Office

Executive Assistant

Vibrant Media

Jan 2023 - Dec 2024 (1 year 11 months)

Served as primary gatekeeper for executive communications, managed 120+ daily interactions with structured prioritization, and reduced turnaround time by 30% while maintaining accurate communication logs and CRM updates.

Executive Support CRM Management Process Improvement Slack Zoom

Senior Administrative Assistant

Muming Sacco

Feb 2021 - Dec 2022 (1 year 10 months)

Managed executive communications and implemented digital filing systems that reduced retrieval time by 50%, improved response times by 35%, and processed member documentation with 99.8% accuracy.

Administrative Support Digital Filing Systems Member Services Microsoft Office

Administrative Assistant

Pambasafi Enterprises

Jan 2018 - Jan 2021 (3 years)

Handled front-office operations and 80+ daily stakeholder interactions, scheduled meetings, recorded minutes, and coordinated procurement to reduce delays by 20% while maintaining 100% documentation accuracy.

Scheduling Minute Taking Records Management