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mohammad vahedi

@mohammadvahedi

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Executive Assistant who automates workflows to boost C-level productivity in fast-paced startups.

South Africa

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What I'm looking for

I’m looking for a fast-paced startup where I can support C-level leaders with razor-sharp scheduling and inbox control, and build AI-assisted workflow automation that improves efficiency, stakeholder communication, and executive productivity.

I’m an Executive Assistant with 4+ years supporting C-level leaders in fast-paced startups, specializing in calendar and inbox management, correspondence drafting, and workflow automation. I’m trusted to manage priorities with discretion while keeping executive operations running smoothly.

Most recently, I served as a strategic right-hand to executive leadership as a Senior Executive Assistant & Technical Coordinator. I independently managed complex calendar architecture, inbox management, day-to-day digital operations, customer engagement channels, and technical infrastructure—while proactively building workflow automation and AI-driven solutions to reduce manual workload.

At Freshly, I streamlined administrative and operational tasks for C-level leaders by coordinating travel and drafting correspondence across multiple time zones, reducing scheduling conflicts and improving productivity. I also developed automation solutions using Google Workspace and HubSpot integrations, improving executive leverage by 15% through less manual work. I designed briefing materials, presentations, and reports for board meetings and investor discussions with on-time precision follow-through.

Earlier at Snapp, I provided end-to-end customer support, resolving tickets with Zendesk and Trello, and using automation to reduce response times by 30%. I’ve also built structured systems outside of office work—like creating an online tutoring platform from scratch using Calendly, Zoom, and Slack to streamline scheduling and improve learner satisfaction.

Experience

Work history, roles, and key accomplishments

Senior Executive Assistant & Tech Coord

Usee Tattoo

Jan 2024 - Jan 2025 (1 year)

Served as a right-hand to executive leadership, independently managing complex calendars, inbox management, day-to-day digital operations, customer engagement channels, and technical infrastructure. Developed workflow automation and AI-driven solutions to increase operational efficiency and reduce manual workload.

Executive Support Calendar Management Inbox Management Workflow Automation AI driven Solutions Digital Operations Customer Engagement technical coordination

Executive Assistant

Freshly

Jan 2022 - Jan 2024 (2 years)

Streamlined administrative and operational tasks for C-level leaders by managing complex calendars, coordinating travel, and drafting correspondence across multiple time zones. Built automation solutions using Google Workspace and HubSpot integrations, and created board/investor briefing materials while coordinating executive availability and shifting priorities.

Executive Support Calendar Management Travel Coordination Draft Correspondence Inbox Management Workflow Automation Google Workspace Presentation Development Prioritization

Customer Support

Snapp

Jan 2020 - Jan 2022 (2 years)

Provided end-to-end customer support in a fast-paced startup by resolving tickets and delivering feedback that informed product improvements. Implemented an internal ticketing process and streamlined workflows to reduce response times, and analyzed customer support metrics weekly to create data-driven management action items.

Customer Support Ticket Resolution Zendesk Trello Workflow Automation Scripting Metrics Reporting Data Analysis

English Teacher

Private & Freelance

Jan 2018 - Jan 2020 (2 years)

Established an online tutoring platform from scratch using Calendly, Zoom, and Slack to streamline scheduling, reminders, and workflow automation. Created structured lesson plans, managed special projects, and introduced feedback loops to accelerate learner progress.

online tutoring Schedule Management Calendly Zoom Slack Lesson Planning Project Coordination