Open to opportunities

Maya Jeter

@mayajeter

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Experienced administrative specialist optimizing efficiency and supporting executive teams.

United States

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What I'm looking for

I seek a role that values efficiency, supports team collaboration, and offers growth opportunities.

I am an administrative specialist with over 8 years of experience in optimizing efficiency and providing high-level support in fast-paced environments. My expertise lies in overseeing office operations, coordinating events, and supporting executive leadership teams. I pride myself on being highly organized and proactive in problem-solving, which has allowed me to manage multiple priorities effectively.

In my recent role as a Senior Office Coordinator at Exabeam, I maintained office productivity by continuously improving Standard Operating Procedures and managing budgets with a variance under 5%. I successfully planned and executed employee engagement events, enhancing attendance by 20% while reducing costs through effective negotiations. My ability to streamline processes has resulted in significant reductions in procurement cycle time and administrative overhead costs.

Throughout my career, I have demonstrated strong leadership skills by supervising teams and improving operational efficiency. I have a proven track record of enhancing productivity through strategic planning and process optimization, which has led to increased employee satisfaction and goal attainment. I am passionate about creating a positive work environment and supporting my colleagues in achieving their objectives.

Experience

Work history, roles, and key accomplishments

Senior Office Coordinator

Exabeam

Aug 2023 - Jan 2025 (1 year 5 months)

Managed office productivity and budget reconciliation while supporting executive leadership. Enhanced employee engagement events and vendor negotiations, resulting in significant cost reductions and improved operational efficiency.

Office Management Budget Management Event Planning Microsoft Office Suite Google Workspace Procurement Calendar Management Process Improvement

Office Coordinator

Exabeam

Jun 2022 - Sep 2023 (1 year 3 months)

Streamlined onboarding processes and managed office operations for a large employee base. Developed SOPs that significantly boosted productivity and improved office efficiency.

Onboarding Office Management Event Coordination Employee Engagement Process Optimization

Senior Administrative Associate

UT Southwestern Medical Center

Oct 2021 - Apr 2022 (6 months)

Supervised administrative operations for a medical division, improving scheduling accuracy and team performance. Led initiatives that enhanced productivity and compliance with standards.

Team Leadership Scheduling Compliance Process Improvement Workflow Optimization Administration Time Tracking Communication

Program Coordinator

UT Southwestern Medical Center

Feb 2016 - Oct 2021 (5 years 8 months)

Managed fellowship interview processes and supported program efficiency through effective scheduling and communication. Enhanced compliance and operational oversight.

Fellowship Management Scheduling Policy Implementation Cross Functional Communication Compliance Administrative Support Travel Coordination Event Management

Education

Degrees, certifications, and relevant coursework

UT Southwestern Medical Center

Bachelor of Science, Healthcare Administration

2021 - 2022

Supervised and coached a team of four administrative assistants, increasing team goal attainment and employee satisfaction by 16% through performance development and training. Oversaw administrative operations for a 50+ provider division, revising procedures to ensure alignment with departmental and university compliance standards.

UT Southwestern Medical Center

Bachelor of Science, Healthcare Administration

2016 - 2021

Oversaw daily operations of the GME fellowship program, including onboarding, academic schedules, evaluations, and division collaboration to ensure smooth execution. Maintained program monitoring system that improved compliance and data accuracy by 20%, supporting effective reporting and program oversight.

UT Southwestern Medical Center

Bachelor of Science, Healthcare Administration

2015 - 2021

Managed fellowship interview process for over 80 applicants annually, achieving a 90% acceptance rate and contributing to the successful recruitment of top candidates. Supported Program Director in policy implementation and calendar management, improving program efficiency by 40% and streamlining over 20 weekly appointments.