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Kseniia Kotelnikova

@kseniiakotelnikova

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Operations Manager

Spain

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What I'm looking for

I seek a role that fosters collaboration, innovation, and growth opportunities.

I am an Operations Manager with over 8 years of experience transforming early-stage ideas into successful projects and teams. My background spans across startups, education, and community networks, where I excel in fast-paced environments and thrive in ambiguity. I have a proven track record of aligning stakeholders and supporting teams as they grow.

Previously, I spent 13 years in architecture and urban planning, leading a team on complex projects. My expertise includes operational design, program management, financial oversight, and compliance. I am passionate about building systems that empower high-impact teams to thrive and am ready to take on new challenges in an Operations Manager role.

Experience

Work history, roles, and key accomplishments

Current

Operations Lead

Current

AGI Collective

Aug 2024 - Present (10 months)

Supported the founder in shaping a strategy to launch a fund and build a community to finance a beneficial AI ecosystem collectively. Screened over 200 organizations and identified 10 priority allies for the project launch.

Strategy Community Building Fundraising Talent Acquisition Market Research Venture Capital

Operations & Community Manager

Reshim.org

Feb 2023 - Present (2 years 4 months)

Re-engineered support workflows, enabling a three-person team to serve 700+ live projects on the platform. Optimized teamwork and ran regular user engagement experiments, increasing first-session duration by 40% and boosting active user retention by 18%.

Workflow Optimization User Engagement Team Leadership SEO Google Ads Volunteer Management Product Management AI Mediation Content Writing

Co-founder, Program & Operations Lead

Urban Initiatives Foundation

Jun 2017 - Present (8 years)

Established and oversaw daily operations for an NGO, designing and managing programs, fundraising, and institutional partnerships. Scaled the team from 3 to 10 and the annual budget to €600k within three years.

Program Design Fundraising Partnership Management Scaling Teams Grant Management Compliance Budgeting Procurement

Early career:Architecture&Urban planning

Project Office R1 + other arch firms

Jan 2004 - Jun 2017 (13 years 5 months)

Directed architecture teams on high-stakes city-building projects, honing multi-stakeholder coordination under tight regulatory constraints. Managed full lifecycles for residential, commercial, and civic architectural designs, all delivered on time and to code.

Architectural Design Urban Planning Project Management Team Leadership Stakeholder Management Regulatory Compliance Contract Management Financial Reporting Training Development

Education

Degrees, certifications, and relevant coursework

State Academy for Teacher Training and Social Work, N.Tagil

Master of Arts, Teacher Training and Social Work

Completed a Master of Arts degree at the State Academy for Teacher Training and Social Work in N.Tagil. This program provided a comprehensive foundation in the field.