Open to opportunities

Keila Diaz

@keiladiaz

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Experienced administrative support specialist with a focus on efficiency.

United States

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What I'm looking for

I am looking for a role that values teamwork, offers growth opportunities, and allows me to utilize my administrative and analytical skills.

I am an experienced Administrative Support Specialist with a strong background in admissions support and student onboarding. Over the past seven years, I have effectively served as a liaison between regulatory compliance offices and researchers, ensuring seamless communication and support. My role involved providing detailed instructions and resources to facilitate smooth processes for investigators, particularly in managing federal and third-party grants.

Throughout my career at the Uniformed Service University, I have honed my organizational and communication skills, managing complex schedules and coordinating meetings for senior leadership. I take pride in my attention to detail and my ability to multitask, having successfully managed over 500 training accounts and streamlined administrative functions for various committees. My commitment to excellence has been recognized with multiple Superior Performance Awards, reflecting my dedication to supporting scientific research and educational initiatives.

I am passionate about leveraging my skills in data analysis and strategic planning to contribute to organizational success. I thrive in environments that value teamwork and independent initiative, and I am eager to bring my expertise to new challenges in administrative support.

Experience

Work history, roles, and key accomplishments

Coordinator

Uniformed Service University

Sep 2020 - Present (4 years 11 months)

Provided administrative support services to the Human Anatomic Material Research Committee, acquiring management experience. Maintained confidentiality while overseeing that submissions were ready for publication and teaching purposes. Coordinated logistics for various meetings, recorded attendance, and collected information for agendas and presentations.

Administrative Support Management Financial Policies Records Management Confidentiality Computer Software SharePoint)Spreadsheets Meeting Coordination Project Tracking Program Evaluation Business Development Event Planning

Senior Program Administrative Specialist

Uniformed Service University of the Health Sciences, USU

Aug 2016 - Present (9 years)

Experienced administrative specialist with a strong background in admissions support, student onboarding, and serving as a liaison between Regulatory Compliance offices and researchers. Aided investigators by providing training for students, precise information on grants and approvals, and updating electronic system protocols while following regulatory compliance.

Admissions Support Onboarding Regulatory Compliance Grant Management Calendar Management Zoom)Order Processing Spreadsheet Management Training Programs Database Management Office Management Standard Operating Procedures PowerPoint Records Management

Housekeeping

Uniformed Service University

Sep 2014 - Present (10 years 11 months)

Maintained good diligence, collaborating with crew members, and led physical demonstration of training to new employees. Managed keys and checked rooms daily to verify vacancies post-checkout. Operated carpet extractors and floor buffers while adhering to all corporate safety policies.

Team Collaboration Training Key Management Room Inspection

Education

Degrees, certifications, and relevant coursework

University of Maryland Global Campus

Business Administration and Management, Business Administration and Management

Currently pursuing a degree in Business Administration and Management. This program focuses on developing essential business acumen and leadership skills.

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Certificate, Data Analytics

Completed a Data Analytics Certificate program in 2022. This certificate provided foundational knowledge and practical skills in data analysis techniques.

Uniformed Services University

Certificate, Writing and Editing

Completed the Master Writing and Editing program in 2021. This program enhanced skills in professional writing and editing.

Unknown

Training, IT Support and Cyber Security

Completed IT Support Fundamentals and Cyber Security training in 2021. This training provided essential knowledge in IT support and cybersecurity principles.