Open to opportunities

Erin Smith

@erinsmith4

Message

I manage defense grants end-to-end, ensuring compliance, accurate reporting, and on-time closeout.

United States

Message

What I'm looking for

I’m looking for a mission-driven role where I can own end-to-end grants management and compliance, partner with researchers and stakeholders, and deliver accurate reporting, smooth closeouts, and dependable customer support.

I’m a Grants Management Specialist supporting the Department of Defense by delivering complete, accurate award packages and guiding researchers through grant submission requirements and regulations.

I ensure strict compliance with 2 CFR 200, FAR part 31, and Standard Operating Procedures, including timely pre-award negotiation, award modifications, and closeout administration across my assigned workload.

Before this role, I supported contracting and leadership priorities by comparing Purchase Request reports to Work in Progress reports monthly to ensure nothing was missed, while also preparing and distributing meeting minutes and maintaining Command SharePoint content.

Earlier in my career, I brought strong operational and customer-service skills from property management, accounting support, and administrative liaison work, and I continue to build credibility through tools like SharePoint and Microsoft Office 365, plus training in federal budget processes and event coordination.

Experience

Work history, roles, and key accomplishments

Current

Grants Management Specialist

Current

Department of Defense

Jan 2023 - Present (3 years 5 months)

Provided complete, accurate award packages and ensured compliance with 2 CFR 200 and FAR Part 31 through established SOPs and processing. Advised researchers on grant requirements, supported pre-award negotiation, processed award modifications, and managed pre-award and closeout reporting for assigned awards.

Grants Management 2 CFR 200 FAR 31 Award Packages Award Modifications Award Closeout Technical Reporting Financial Reporting

Administrative Support Specialist

Department of Defense

Jan 2021 - Jan 2023 (2 years)

Reconciled Purchase Request (PR) and Work in Progress (WIP) reports monthly to ensure no items were missed during FY-end execution. Prepared meeting minutes for internal and external DHA meetings, maintained SharePoint content, supported document staffing to Headquarters leadership, and coordinated scheduling for grants and contracts reviews.

PR Vs WIP Reconciliation Defense Health Agency (DHA) Coordination Meeting Minutes SharePoint Document Processing AR 25 50 Formatting Customer Service Scheduling

Administrative Assistant

Quasar Property Management and Real Estate

Jan 2020 - Jan 2021 (1 year)

Managed the leasing manager’s daily calendar and produced tenant applications and leases end-to-end by coordinating required Section 8 documentation. Conducted background checks, prepared lease addendums and expense reports, ensured renter’s insurance and utility transfers prior to move-in, and supported move-in/move-outs and supply ordering.

Leasing Administration Section 8 Documentation Background Checks Credit Reporting Lease Preparation Expense Reporting Utility Transfer Coordination

Sales Associate

Van Sant Consulting

Jan 2018 - Oct 2019 (1 year 9 months)

Managed accounts payable in QuickBooks and tracked payments to support office operations. Coordinated meetings with prospective clients, handled office supply orders, and prepared Excel spreadsheets for client payments and related data.

Quickbooks Accounts Payable Payment Tracking Excel Sheets Office Administration Notes Transcription Data Reporting

Administrative and Procurement Coordinator

FlexProfessionals / Strategic Results

May 2018 - Aug 2018 (3 months)

Provided administrative support to the CEO, including research and preparation of letters, memoranda, and other assigned materials. Supported staff/client needs and obtained required clearances as part of day-to-day operations.

Administrative Support Executive Assistance document preparation Procurement Coordination Clearance Support Office Support

Program Support Assistant

National Institute of Health

Oct 2016 - Apr 2018 (1 year 6 months)

Served as an administrative liaison between medical, nursing, and patient populations, and supported communication across clinical departments and institutes. Prepared forms, records, reports, and correspondence, supported purchase requisitions, and updated budget requests during critical budget phases.

Medical Administrative Support Budget Request Updates Data Entry Scheduling coordination Document Management

Community Manager

Regus

Dec 2015 - Oct 2016 (10 months)

Served as the primary contact for client information and support, leading daily center operations and customer service initiatives. Managed center billing and accounts payable processes to ensure daily service charges were captured and billed appropriately, while coordinating scheduling and team needs.

Customer Service Leadership Team Management Scheduling Billing Operations Accounts Payable client support Process Management Office Administration

Receptionist

Green Ridge Behavior Health

Apr 2014 - Aug 2014 (4 months)

Managed front-desk operations, answering and directing calls to clinicians and coordinating patient insurance authorizations and coverage. Entered payments into automated accounts receivable systems and supported accounts payable duties.

Front Desk Operations Phone Triage Insurance Authorization Accounts Receivable Payment Entry Accounts Payable Support Office Administration Confidentiality Customer Support

Lead Secretary (Executive)

Department of Transportation

Aug 2007 - Nov 2009 (2 years 3 months)

Served as a liaison and personal representative to senior leadership, maintaining executive appointment calendars and preparing materials for meetings and travel. Delivered analytical status reports, ensured written materials met agency grammar/quality standards, and recorded and published senior executive meeting minutes.

Status Reporting Written Materials Compliance Administrative Analysis Executive Support