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Katie McNamara

@katiemcnamara

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Senior Executive Assistant at Procore Technologies streamlining executive workflows with Claude, ChatGPT, and Grok.

United States

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What I'm looking for

I’m seeking an opportunity in an AI-first, fast-moving culture where ownership, attention to detail, and continuous process improvement are the standard.

At Procore Technologies, I support senior leadership across global teams, managing complex calendars and preparing executives for leadership and cross-functional meetings. I track meeting actions through to completion and use Claude, ChatGPT, and Grok to automate scheduling, note-taking, and briefing preparation.

At Google, I supported Google Cloud Marketing leaders with calendars, meetings, offsites, and strategic planning sessions. I also improved administrative workflows and reporting accuracy; across my roles, I’ve supported executive operations at technology companies including Apple, Intuit, BILL, and Oracle.

Experience

Work history, roles, and key accomplishments

Current

Senior Executive Assistant

Current

Procore Technologies

Jan 2024 - Present (2 years 9 months)

Own complex calendars and time allocation for senior leadership across global teams, prepare executives for meetings with pre-reads and decision framing, and drive action items to completion. Leverage AI tools to automate scheduling, note-taking, and communication workflows.

Calendar Management Executive Support AI Tools Claude ChatGpt Grok Google Workspace Microsoft 365 Slack Zoom Asana Trello Confluence Jira Travel Coordination Stakeholder Management

Executive Administrative Assistant

Intuit

Nov 2023 - Jan 2024 (2 months)

Provided high-level support to senior executives during critical product-launch cycles, owning calendars, communications, and cross-functional coordination under tight timelines. Managed competing priorities and sensitive information while ensuring alignment across teams.

Calendar Management Executive Support Cross functional Coordination Communication Skills Prioritization

Executive Administrator, Supply Chain & Logistics

Apple

Oct 2022 - May 2023 (7 months)

Owned complex global calendar and time allocation for a Supply Chain Director, coordinating international travel and operational logistics with precision. Handled sensitive business data and improved workflow effectiveness in a matrixed organization.

Calendar Management Executive Support Travel Coordination Logistics Confidentiality Cross functional Coordination

Administrative Business Partner, Google Cloud Marketing

Google

Sep 2019 - Oct 2022 (3 years 1 month)

Served as operational backbone for senior leadership, owning high-volume calendars and executive communications across multiple regions. Orchestrated leadership meetings and offsites, implemented process improvements, and managed travel logistics.

Calendar Management Executive Support Event Planning Process Improvement Travel Coordination Cross functional Coordination Google Workspace

Associate Program Manager

BILL

Feb 2019 - Sep 2019 (7 months)

Partnered with engineering leadership in a Chief of Staff capacity to support operating cadence and Agile execution. Facilitated sprint reviews, tracked milestones, created all-hands decks, and published internal communications.

Agile Sprint Planning Confluence Documentation Communication Skills Program Management Jira

Project Support Coordinator

Oracle

Feb 2010 - Dec 2013 (3 years 10 months)

Supported large-scale technical and operational initiatives through scheduling, documentation, and milestone tracking. Introduced tools and reporting systems that improved project visibility and execution consistency.

Project Coordination Scheduling Documentation Milestone Tracking Reporting Cross Functional Collaboration