Open to opportunities

Joseph Daplin

@josephdaplin

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Executive Virtual Assistant and Bookkeeper who builds accurate systems for fast-paced US operations.

Philippines

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What I'm looking for

I’m looking for a remote role supporting US/UK teams where I can own executive calendars, QuickBooks invoicing, and document control—building SOPs and systems that keep deadlines, follow-ups, and financial records accurate and confidential.

I’m an Executive Assistant and Bookkeeper who supports US-based businesses through executive operations, QuickBooks invoicing, and financial record maintenance. I keep leadership on schedule with executive calendar and email management, deadline tracking, and clear operational reporting—while maintaining confidentiality and accurate documentation.

I’ve coordinated projects, vendor/client communication, and document control across construction, legal, and operations-focused teams. From creating SOPs and onboarding workflows in Trainual to improving task routing and internal coordination in Slack, I’m proactive about follow-ups and process improvements that keep work moving and records audit-ready.

Experience

Work history, roles, and key accomplishments

Operations Coordinator & VA

Boss B Hauling & Affiliated Companies

Jan 2024 - Jan 2026 (2 years)

Supported executive operations through calendar management, project coordination, SOP creation, and admin/financial records maintenance using QuickBooks and internal tracking systems. Managed AP/AR support, invoice processing, vendor/client coordination, loan request documentation, and ongoing follow-ups to keep projects moving.

Calendar Management Email Organization Accounts Payable Receivable SOP Management Project Coordination Operational Reporting Vendor coordination Loan Documentation Marketing And Website Updates

Executive & Legal Virtual Assistant

Law Mandel, LLC

Jan 2022 - Jan 2024 (2 years)

Provided executive and legal virtual assistant support by organizing probate/legal case files and preparing legal documents and exhibits for attorney review. Conducted public/court records research and maintained case management systems with a focus on accuracy and confidentiality.

Legal Document Preparation Document Management Probate Case Support Public Records Research Case Management Systems Confidentiality

Operations & Systems Support

Resolve

Supported operations and systems improvements by assisting with invoice processing, internal routing, task management, and operational reporting. Contributed to workflow enhancements in Slack, including development of an internal Chief-of-Staff bot to support task routing and coordination.

Invoice Processing Operational Reporting Slack Internal Task Routing Task Management

SOP & Training Specialist

Target Fit LendSimpli

Created comprehensive training manuals, onboarding workflows, and SOPs to improve operational consistency for new hires. Documented end-to-end real estate and construction underwriting/loan processing procedures and supported standardized workflows including billing and vendor compliance.

Training Manuals SOPs Onboarding Underwriting Loan Processing Progress Billing Vendor Compliance Workflows Process Standardization Client Communication

Executive VA / Rental Manager

StayAwhile Getaway

Managed property listings and customer support while handling appointment/calendar coordination and pricing documentation for rental operations. Updated websites/content, supported marketing administration, and provided technical support across major rental platforms.

Customer Support Appointment Coordination Competitor Research Airbnb VRBO Booking.Com Marketing Operations Administrative Tracking