Open to opportunities

Jennifer S

@jennifers1

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Experienced administrative professional optimizing executive support and office operations.

United States

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What I'm looking for

I seek a role providing executive and office support in a collaborative environment where I can streamline schedules, improve client communications, and contribute to operational efficiency.

I am an experienced administrative professional with 10+ years supporting executives, teams, and clients across real estate, healthcare, and education. I specialize in calendar management, client communications, and office coordination to keep operations running smoothly.

Throughout my career I have coordinated complex schedules, managed travel and events, and served as a reliable liaison between executives, clients, and vendors. I am recognized for discretion, reliability, and improving response turnaround times.

My hands-on experience includes managing leasing and property operations, preparing surgical schedules, and supporting onboarding and internal events to boost team productivity. I have supported multiple agents and directors, handled high-volume phone inquiries, and maintained accurate documentation and reporting.

I seek roles where I can apply strong organizational skills, customer service orientation, and proficiency with Microsoft Office and scheduling tools to enhance executive effectiveness and office efficiency.

Experience

Work history, roles, and key accomplishments

Executive Office Assistant

Gray School of Music

Sep 2023 - Jul 2025 (1 year 10 months)

Coordinated 100+ client lesson schedules weekly to maximize staff efficiency, handled client inquiries to improve response turnaround, and managed inventory, payments, and office operations to ensure smooth workflows.

Calendar Management Inventory Management Payments Customer Service Time Management

On-Site Property Manager

Stellar X Properties

Sep 2020 - Dec 2023 (3 years 3 months)

Managed leasing, inspections, and property maintenance coordination, served as primary tenant contact resolving issues promptly, and prepared units for showings to support successful leasing operations.

Property Inspections Property Maintenance Coordination Tenant Relations Showing Preparation Problem Solving Documentation Time Management

Client Administrative Liaison

OBMI | UCO Studio

Nov 2021 - May 2023 (1 year 6 months)

Scheduled executive meetings, property visits, and domestic/international travel while maintaining executive calendars to prevent conflicts and acting as liaison between executives, clients, and vendors to streamline operations.

Executive Support Calendar Management Event Coordination Communication

Front Office Assistant

RMC Property

Jan 2020 - Jul 2020 (6 months)

Scheduled meetings, handled 50+ daily phone inquiries with professional etiquette, organized office documentation, and coordinated travel logistics while providing executive support.

Scheduling Travel Coordination Customer Service Calendar Management Administrative Support Organization

Administrative Associate

Transwestern

May 2019 - Aug 2019 (3 months)

Supported 5 agents and 2 directors with daily administrative needs, updated marketing materials, managed filing systems, prepared deal sheets and commission recaps, and maintained property records.

Administrative Support Document Management Meeting Coordination Research Microsoft Office

Sales Administrative Assistant

Nobilis Health

Jun 2015 - Oct 2018 (3 years 4 months)

Created and distributed detailed surgical schedules for multiple providers, coordinated with 10 patient case managers on appointments and records, and maintained accurate reporting and imaging uploads.

Scheduling Reporting Case Management Customer Service