Open to opportunities

Jade Hoo

@jadehoo

Message

Efficient executive assistant focused on organization, communication, and reliability.

Malaysia

Message

What I'm looking for

I seek a role providing executive-level administrative support where I can improve efficiency, manage calendars/communications, and contribute to team accountability in a collaborative environment.

I am a dedicated executive assistant with hands-on experience supporting executives in healthcare, translation, and legal settings. I streamline operations by developing task trackers, managing executive calendars, coordinating meetings, preparing workshop and keynote notes, and handling claims processing to save executives significant administrative time.

I pride myself on dependable, punctual execution and adaptability to learn new software quickly. My background includes producing accurate minutes, organizing complex document systems, managing multiple calendars and communication channels, and maintaining high-quality administrative support for teams and leadership.

Experience

Work history, roles, and key accomplishments

Current

Virtual Executive Assistant

Current

Heartworks Solutions

Aug 2024 - Present (1 year 5 months)

Developed task trackers that improved project visibility and reduced follow-up time by ~20%, coordinated weekly meetings with accurate minutes to ensure 100% task follow-through, and managed claims processing and the CEO calendar to save 5+ hours weekly.

Executive Support Calendar Management Meeting Minutes Claims Processing Task Management Microsoft Office Google Suite Time Management

Team Assistant

EndlessFantasy Translations

Mar 2022 - Oct 2025 (3 years 7 months)

Prepared and submitted weekly progress reports, managed incoming messages and multiple calendars, and maintained Google Drive and servers for over 400 working titles to ensure accurate communication and scheduling.

Calendar Management Reporting Google Drive Google Sheets Communication Data Entry File Organization

Administrative Assistant

WH Kan

Jul 2017 - Aug 2017 (1 month)

Translated and spell-checked confidential legal documents weekly, reorganized conveyancing files for efficient retrieval over two weeks, and managed document stamping processes with the Commissioner for Oaths.

Legal Administration File Management Attention To Detail Office Administration Microsoft Office