Open to opportunities

Jackson Wainaina

@jacksonwainaina

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I’m a Project Management Assistant delivering executive support and data-driven coordination.

Kenya

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What I'm looking for

I’m looking for a role where I can support project managers and teams with executive-level administration, accurate reporting, and organized documentation—using Microsoft 365/Google Workspace, spreadsheets, and practical automation to improve timelines and stakeholder communication.

I’m a Project Management Assistant with hands-on experience supporting daily executive operations, stakeholder-ready documentation, and project tracking. In my current role, I manage calendars, draft professional emails/briefs/proposals, maintain project dashboards, and use spreadsheets to support BOQs, cost summaries, budgeting, and invoicing.

Before this, I worked as an Assistant Site Engineer, coordinating site activities, interpreting technical layouts, monitoring subcontractors, and supporting safety compliance. I also trained through ALX in Virtual Assistance and AI Career Essentials, strengthening my documentation, digital productivity, workflow automation, and communication skills to help teams execute smoothly and follow up consistently.

Experience

Work history, roles, and key accomplishments

Current

Project Manager Assistant

Current

Onetime Interiors Ltd

May 2025 - Present (1 year 1 month)

Provided high-level executive and administrative support, preparing polished reports, briefs, and stakeholder-ready documentation. Managed calendars and project dashboards, coordinated with teams, vendors, and clients, and supported budgeting tasks including BOQs, cost summaries, quotations, and invoicing.

Executive Administrative Support Project Documentation Stakeholder Management Spreadsheet Management Invoicing Workflow Automation

Assistant Site Engineer

Tygah Construction Ltd

Jan 2023 - Jan 2025 (2 years)

Coordinated day-to-day site operations by managing communication across teams and tracking actions to resolve issues and keep work on schedule. Interpreted technical layouts, monitored subcontractor progress, supported safety compliance, and prepared project documentation and progress summaries for management.

Subcontractor Management Project Reporting Project Documentation

Education

Degrees, certifications, and relevant coursework

ALX AFRICA

Virtual Assistant, Executive Support

2026 - 2026

Grade: A

Activities and societies: Administrative & Executive Support, Digital Productivity & Office Tools, Documentation & Reporting, Communication & Client Management, Online Business Support, Technical & AI Skills, Professional Mindset & Soft Skills.

Completed a Virtual Assistant Certification, developing professional competence in executive support through digital productivity tools, structured documentation, and project coordination training.

The Technical University of Kenya

Bachelor of Technology (Civil Engineering), Civil Engineering

2016 - 2022

Activities and societies: Key courses: Engineering & Technical Competence; Design & Drafting; Project Management & Coordination; Analytical & Quantitative Skills; Health, Safety and Environmental Awareness. Technical/digital skills included AutoCAD, ArchiCAD, Microsoft Office, Microsoft Project, spreadsheets, and AI-assisted drafting.

Earned a Bachelor of Technology in Civil Engineering, building engineering and technical competence through design, drafting, and project management coursework.