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Giselle Janeiro

@gisellejaneiro

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I coordinate executive operations, financial administration, and international stakeholder communication.

Portugal

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What I'm looking for

I'm looking for a role where I can support executive operations, financial administration, and international coordination, ideally with remote work and the opportunity to travel to Lisbon.

At Mantovani Horses Group, I support management by coordinating agendas, meetings, national and international travel, and communication with customers, partners, and investors in Portuguese and English.

I manage customer and supplier invoices, costs, payments, receipts, contracts, and confidential documentation, providing reliable documentary support to accounting.

Previously at RUTIS, I coordinated more than 10 European Commission-funded projects in Lifelong Learning and Active Ageing, managing budgets, reporting, applications, activities, and international events across 18 European countries.

With over 15 years in executive support, administration, and operations, I bring organised follow-through, careful financial tracking, and the ability to coordinate multiple teams and priorities independently.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

Mantovani Horses Group

Oct 2020 - Present (6 years)

Register and verify customer and supplier invoices, prepare cost and payment records, and manage communication with national and international customers, partners, and investors. Coordinate management's agenda, travel, contracts, and onboarding processes.

Invoicing Supplier Payments Customer Receipts Cost Tracking Communication Management Agenda Management Travel Coordination Contractual Oversight Onboarding Confidential information management

European Projects Coordinator

Association Network of Universities of the Third Age (RUTIS)

Oct 2008 - Sep 2020 (11 years 11 months)

Managed the European projects department in Lifelong Learning and Active Ageing, coordinating over 10 multilateral projects funded by the European Commission with budgets between €50,000 and €200,000. Oversaw the complete project cycle from applications to reporting and represented the institution in 18 European countries.

Budget Administration Expenditure Controls Grant Applications Reporting Event Organization International Representation Project Management

Administrative Assistant

Association Network of Universities of the Third Age (RUTIS)

Jan 2008 - Sep 2020 (12 years 8 months)

Issued invoices and receipts, monitored member payments, prepared and archived documentation, and updated databases. Provided telephone and in-person assistance to members and partners, and organized agendas and meetings.

Invoicing Database Management Documentation Customer Support Meeting Coordination

Trainer

Vocational Training

May 2009 - May 2018 (9 years)

Delivered training in Gerontology, Healthy Ageing, Activities and Care for Older People, and Psychology of Ageing. Facilitated conversational English training in the context of European projects.

Training Gerontology Healthy Aging Psychology of Ageing English Teaching