Open to opportunities

Catarina Mouta

@catarinamouta

Message

I coordinate international programs, budgets, executive support, and digital workplace operations.

Portugal

Message

What I'm looking for

I'm looking for an operations-focused role where I can coordinate programs, strengthen digital ways of working, support leaders and teams, and improve processes that enable effective collaboration.

At the International Institute for Sustainable Development, I support seven international program teams and more than 90 staff across time zones. I manage CAD 600K+ in annual project budgets, support recruitment, reconcile corporate card expenses, and provide executive support to the Vice-President.

I build practical ways of working through Microsoft 365, including SharePoint, Teams, Planner, Lists, and distribution groups. Previously, I supported six senior consultants and partners at McKinsey & Company, coordinating complex calendars, travel, meetings, and confidential stakeholder communications.

Experience

Work history, roles, and key accomplishments

Current

Program Assistant

Current

International Institute for Sustainable Development

Jul 2024 - Present (2 years 3 months)

Provide operational support to 7 international program teams and 90+ staff members across multiple time zones, enabling effective project delivery and stakeholder coordination. Manage and monitor CAD 600K+ in annual project budgets and expenditures, ensuring financial accuracy and compliance.

Microsoft 365 SharePoint Teams Planner List Budget Management Recruitment Executive Support Financial Reporting

Executive Assistant

McKinsey & Company

Sep 2022 - Jul 2024 (1 year 10 months)

Supported 6 senior consultants and partners, managing complex calendars, travel, and stakeholder communications. Coordinated high-volume meetings and client-facing activities across multiple time zones.

Calendar Management Travel Coordination Stakeholder Communication Confidentiality Organizational Skills

Front Office Manager

Engel & Völkers

Mar 2022 - Aug 2022 (5 months)

Served as the primary point of contact for clients and visitors, ensuring a professional and welcoming office environment. Coordinated correspondence, documentation, and communications supporting a high-volume real estate office.

Client Relations Communication Skills Record keeping Administrative Processes

Environmental Technician

Ecofield - Estudos, Monitorizações e Projectos Lda

Sep 2020 - Dec 2021 (1 year 3 months)

Supported environmental monitoring and compliance projects for public and private sector clients. Collected, analyzed, and reported environmental data to support project delivery and regulatory requirements.

Environmental Monitoring Data Analysis Technical Documentation Reporting