Francesca Martinez
@francescamartinez
Project coordinator improving operations, billing accuracy, and executive project delivery.
United StatesWhat I'm looking for
I’m a Project Coordinator and Operations Professional with 10+ years of progressive experience supporting executive leadership, coordinating complex projects, and running high-volume administrative operations. I’m recognized for building cross-functional partnerships, improving workflows, maintaining compliance, and delivering exceptional client service across healthcare, nonprofit, academic, and forensic engineering environments.
In my current role at S-E-A Limited, I coordinate forensic engineering projects from assignment through final billing—ensuring deliverables, timelines, and client expectations are met. I review consultant utilization, project expenses, time entries, and billing documentation, and I monitor WIP reporting, budgets, and billing status to provide leadership visibility into project performance and financial health.
At UM IDEA Exchange (University of Miami), I direct daily operations for a nationally recognized public health program, refining procedures to improve consistency, accountability, and effectiveness. I coordinate webinars, training, community events, purchasing/reimbursements/invoicing, and executive meeting management, while supervising and mentoring administrative personnel and managing complex databases and reporting systems to support compliance and informed decision-making.
Experience
Work history, roles, and key accomplishments
Project Coordinator
S-E-A Limited
Aug 2025 - Present (10 months)
Coordinated forensic engineering projects from assignment through final billing, ensuring deliverables, timelines, and client expectations were met. Reviewed consultant utilization, project expenses, and billing documentation to support accurate invoicing and WIP reporting while managing inspection scheduling, travel logistics, and document control.
Led daily operations for UM IDEA Exchange, coordinating administrative, financial, and programmatic activities for a public health program. Managed purchasing, reimbursements, invoicing, executive meeting workflows, event coordination, and staff/volunteer supervision while improving operational procedures for consistency and accountability.
Provided executive support to the Medical Director, managing calendars, travel coordination, correspondence, and expense reporting. Coordinated meetings and stakeholder communications and supported grant-funded initiatives through accurate recordkeeping, participant onboarding, and reporting activities.
Supported the Clinical Director of Infectious Disease with executive scheduling, departmental administrative functions, and leadership-facing documentation. Maintained records, databases, inventory systems, and reporting tools while ensuring accuracy and confidentiality.
Administrative Assistant
Children's Speech Center
Jun 2012 - Feb 2017 (4 years 8 months)
Managed patient scheduling and intake, coordinated insurance communications, and supported billing and daily office administration. Maintained confidential records and delivered high-quality customer service to support clinicians and patients.
Education
Degrees, certifications, and relevant coursework
Miami Sunset High School
High School Diploma, High School
Earned a High School Diploma from Miami Sunset High School in Miami, Florida.
Tech stack
Software and tools used professionally
Availability
Location
United StatesAuthorized to work in
Job categories
Skills
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