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FLOE User

@floeuser

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Organized Executive Virtual Assistant/ HR specialist &data Annotator

Kenya

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What I'm looking for

I seek a role providing executive and HR support in a collaborative, fast-paced organization where I can optimize processes, mentor junior staff, and drive measurable operational improvements.

I am an organized and dependable Executive Assistant and HR professional with over three years supporting C-level executives and cross-functional teams across on-site and remote environments. I excel at calendar and travel management, confidential communication, and streamlining operations using modern productivity and HR tools.

I have hands-on experience in recruitment, onboarding, payroll support, performance management, and e-commerce operations, having contributed to organizations including Ewhale-ecommerce, Sam Box, Mumzshop, LVCT Health and Sharaf Retail. I deliver measurable process improvements—reducing calendar conflicts, accelerating approval cycles, and cutting administrative errors—by applying tools like Google Workspace, Microsoft Office, Asana, Trello, Zoho People and Zapier integrations.

I prioritize discretion, attention to detail and proactive problem solving, and I enjoy designing workflows, training junior staff, and coordinating cross-functional projects to meet organizational goals. I seek roles where I can continue to optimize administrative and HR functions while supporting senior leadership and improving team productivity.

Experience

Work history, roles, and key accomplishments

Executive Virtual Assistant

Freelance

Jan 2025 - Jun 2025 (5 months)

Provided executive-level support across North America, Europe and APAC, managing 30–40 weekly meetings, streamlining travel logistics and reducing calendar conflicts by 25% while improving approval cycles and onboarding efficiency.

Calendar Management Travel Coordination Notion NetSuite Zapier Google Workspace Zoom Presentation Design

Operations Officer

Touch African Lives

Jan 2024 - Mar 2024 (2 months)

Led recruitment processes, managed budgeting, and oversaw daily administrative functions to ensure smooth operations. Coordinated volunteer programs and logistics for events, enhancing engagement and productivity.

Recruitment Budget Management Event Planning Communication Team Leadership Performance Management

Administrative Assistant

Sharaf Retail

Jan 2023 - Mar 2023 (2 months)

Maintained PRO database, assisted in onboarding, and ensured compliance with UAE labor laws. Managed labor contracts and organized employee records, facilitating smooth HR operations.

Database Management Onboarding Labor Law Reporting Communication Administrative Support

Activity Specialist/Carer

Adventure Zone

Sep 2022 - Jan 2023 (4 months)

Ensured client safety during activities, provided clear instructions, and maintained high health and safety standards. Engaged with clients to create a positive environment and collaborated with team members for efficient operations.

Client Engagement Team Collaboration Customer Service Communication Problem Solving

Activity Specialist / Customer Service

Adventure Zone

Sep 2022 - Jan 2023 (4 months)

Delivered safe, high-quality client experiences by managing activities, conducting equipment safety checks, providing clear safety briefings and resolving customer issues to maintain satisfaction.

Customer Service Safety Procedures PPE Inspection Client Communication event support

HR/Administrative Assistant

Sam Box FZE and Mumzshop Pvt

Dec 2021 - May 2022 (5 months)

Led recruitment, managed payroll, and organized employee training sessions. Maintained HR documentation and provided administrative support to senior management, ensuring compliance with policies.

Recruitment Payroll Management Compliance Administrative Support Communication Team Coordination

Human Resource Coordinator

Ewhale E-commerce

Jan 2021 - Nov 2021 (10 months)

Coordinated onboarding, managed performance appraisals, and developed HR strategies to improve engagement. Assisted in optimizing HR systems and ensured compliance with labor laws.

Onboarding Performance Management HR strategy HR systems Compliance Recruitment Communication Team Collaboration

Admin/HR Assistant (Medical)

LVCT Health

Mar 2018 - Jul 2019 (1 year 4 months)

Assisted in recruitment, payroll processing, and employee training coordination. Maintained personnel records and ensured compliance with health and safety regulations.

Recruitment Payroll Processing Training Coordinator Compliance Administrative Support Communication Project Management

HR Intern

Walter Reed Project

Sep 2014 - Mar 2018 (3 years 6 months)

Assisted in recruitment, onboarding, and managing office correspondence. Maintained personnel records and supported payroll processing, ensuring compliance with HR policies.

Recruitment Onboarding Office Management Payroll Communication Team Collaboration