Open to opportunities

Elaine Lim

@elainelim

Operations Support Specialist and Executive Assistant, I streamline admin, bookkeeping support, and remote operations with precision.

Philippines

Message

What I'm looking for

I’m looking for a long-term remote opportunity supporting US clients across executive admin, operations coordination, and bookkeeping tasks like payables and bank reconciliation—where accuracy, confidentiality, and clear reporting matter.

I’m an Operations Support Specialist and Executive Assistant supporting remote teams with administrative operations, bookkeeping support, executive coordination, and digital systems management. I’m known for attention to detail, confidentiality, and reliability in fast-paced environments.

In my recent roles, I handled calendar and inbox management, digital filing, and receipt processing using Dext to prepare categories, tax rates, and descriptions for Xero. I also managed weekly batch payables and performed bank reconciliations in Xero to keep financial records accurate.

I’ve supported US-based clients through documentation management, cloud-based filing systems, and workflow coordination, including building performance dashboards with Google Data Studio. Earlier, I worked as a Chief Medical Technologist, where I maintained confidential records, supported accreditation through quality assurance, and provided leadership reporting—work that strengthened my discipline with accuracy and operational standards.

Experience

Work history, roles, and key accomplishments

General Virtual Assistant

UK Client

Jul 2025 - Feb 2026 (7 months)

Provided general administrative support, including calendar management and digital filing, with a focus on data accuracy and confidentiality. Processed receipts via Dext for Xero-ready integration and supported weekly payables and bank reconciliations in Xero.

Calendar Management Administrative Operations Dext Xero Accounts Payable Bank Reconciliation Confidentiality

Operations Assistant

9 Muses Digital, LLC

Nov 2024 - Jul 2025 (8 months)

Supported US-based clients with administrative operations, documentation management, and spreadsheet organization. Built performance dashboards using Google Data Studio and maintained cloud-based filing and operational workflow support.

Administrative Operations Documentation Management Spreadsheets Google Data Studio Dashboards Workflow Coordination operational performance

Executive Virtual Assistant

Soul Alchemy Collective

Aug 2024 - Nov 2024 (3 months)

Managed executive inboxes and prioritized communications to support daily business operations. Coordinated stakeholder correspondence and organized digital assets, teaching materials, and operational documentation.

Scheduling Support

Chief Medical Technologist

St. John Medical Clinic

Jan 2022 - Aug 2024 (2 years 7 months)

Maintained accurate and confidential medical records and operational reports while supporting quality assurance processes for laboratory accreditation. Oversaw inventory documentation and supported leadership through reliable reporting and records management.

Medical Records Management Confidentiality Quality Assurance Inventory Documentation Operational Reporting Laboratory Information Systems (LIS)