Open to opportunities

Debra Kennedy

@debrakennedy

Senior executive assistant delivering discreet, proactive support for presidents, CEOs, and boards in fast-paced environments.

United States

Message

What I'm looking for

I’m looking for a role where I can support executive leadership and boards with discreet, proactive coordination—handling complex calendars, priorities, and key operational/HR and administrative responsibilities while improving workflows to help leadership run at full capacity.

I provide executive support built on discretion, prioritization, and proactive leadership for C-suite executives, boards, and senior stakeholders. In my roles, I manage complex calendaring, meeting agendas, follow-ups, and internal/external communications to keep leadership focused on execution.

Most recently, I support the President by optimizing calendar and priorities, preparing materials and briefings, and coordinating company events and special initiatives. I also handle HR and people operations tasks such as recruiting coordination, scheduling/tracking performance reviews, and maintaining HR workflows and documentation for consistency and compliance.

In prior positions, I expanded beyond core executive assistance into office management and operational leadership—supporting onboarding workflows, tracking deadlines and action items, streamlining administrative processes with templates and trackers, and maintaining organized records for client and management interactions. I have also managed key financial responsibilities including deposits, reconciliation, invoices, payroll, and quarterly taxes, while using tools such as Quickbooks and CRM systems.

Earlier in my career, I supported senior leaders and a 9-member Board of Directors in a high-sensitivity environment, coordinating domestic and international travel, board materials, minutes, and contract negotiations. I also bring legal operations experience as a Legal Assistant working on tax controversies, trust and estate disputes, and electronic court filings through ECF/Pacer.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant to President

Current

Ultimate Properties

May 2025 - Present (1 year 2 months)

Managed the President’s calendar, meetings, agendas, and follow-ups to optimize time and priorities. Coordinated HR/recruiting processes, client onboarding workflows, and process improvements across office operations.

Executive Support Meeting Planning Recruiting Coordination Onboarding coordination Client Onboarding Process Improvement

Executive Assistant and Office Manager

Snyder Nationwide Real Estate

Jun 2022 - May 2025 (2 years 11 months)

Provided extensive calendar management and travel coordination for the President and Chairman. Managed administrative projects, maintained/improved a CRM database, and handled financial operations including deposits, reconciliation, invoicing, payroll, and quarterly taxes.

Calendar Management Travel Coordination Administrative Project Management CRM Database Management Financial administration Invoice Processing Payroll Support Quarterly Tax Coordination

Executive Assistant and Office Manager

Fountain of Life

Feb 2020 - Jun 2022 (2 years 4 months)

Supported senior leadership with extensive calendar management and preparation of council/meeting materials, including monthly business update presentations. Managed daily website updates, expenses, special projects, and vendor communication for facility rental contracts.

Calendar Management Monthly Business Reviews (MBRs)Expense Management Special Projects

Executive Assistant to VP/GM

Northstar Aerospace

Jun 2018 - Dec 2019 (1 year 6 months)

Provided administrative support and complex calendar management for the VP and GM of Operations in an aerospace manufacturing environment. Coordinated travel, expense/special projects, and preparation for staff and customer meetings, including venues, catering, and logistics.

Executive Administrative Support Travel Coordination Expense Management Project Coordination

Legal Assistant to Senior Shareholder

Fisher, Tousey, Leas & Ball, P.A.

Apr 2016 - Jun 2018 (2 years 2 months)

Supported a tax specialty practice involving federal and Florida tax controversies, trust and estate disputes, and estate and trust litigation and administrations. Prepared and reviewed legal documents, managed electronic court filings and docketing, and maintained complex calendaring to meet federal/state/IRS deadlines.

Tax Controversy Management Trust And Estate Litigation Legal Correspondence Docketing

Executive Assistant to CEO & Board

RTI Surgical

Jul 2012 - Apr 2016 (3 years 9 months)

Provided primary executive support to the CEO, CFO, VP Human Resources, and a 9-member Board of Directors, including daily briefings, calendar management, and confidentiality handling. Planned board meeting logistics and materials (including minutes and follow-up correspondence), coordinated domestic/international travel, and supported quarterly business reviews and earnings releases.

Executive Support Board Support Executive Briefings Meeting Minutes Follow up Administrative Project Management Confidentiality