Open to opportunities

Chloe Yan

@chloeyan

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Multilingual executive operations specialist with expertise in logistics management.

Canada

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What I'm looking for

I seek a dynamic role that values cross-cultural insights and offers growth opportunities.

I am a multilingual executive operations specialist with over six years of experience supporting senior leaders and international teams in high-stakes, cross-cultural environments. My proven track record includes managing complex scheduling, international travel logistics, and high-level communications. I am adept in utilizing GenAI tools such as ChatGPT and Perplexity, alongside my expertise in project coordination and operational workflow improvement.

Throughout my career, I have been recognized for curating high-level executive experiences, from international travel to event logistics, tailored to aesthetic, cultural, and operational needs. My background in humanities, combined with real-world operations experience, allows me to offer a unique blend of strategic coordination, taste, and trust. I am fluent in Mandarin, English, and Japanese, which enhances my ability to navigate diverse cultural contexts effectively.

Experience

Work history, roles, and key accomplishments

Research Assistant to Professor Aaron Gerow

Yale University

Mar 2022 - Present (3 years 4 months)

Coordinated executive-level academic initiatives, including panel discussions, colloquia, and international conferences. Managed schedules, logistics, and communications across time zones and departments.

Scheduling Logistics Management Communication Administrative Support Cross Functional Collaboration Event Planning

Teaching Fellow & Research Assistant

Yale University

Jan 2020 - Present (5 years 6 months)

Supported course instruction and student engagement across film, media, and East Asian cultural studies. Oversaw administrative workflows, meeting coordination, grading logistics, and interdepartmental communications.

Student Engagement Meeting Coordination Grading Logistics Discussion Leadership Academic Goal Alignment Resource Management Research Assistance

Research Assistant to Professor Theodore C. Bestor

Harvard University

Jan 2018 - Present (7 years 6 months)

Supported the late Professor Bestor in organizing, digitizing, and archiving decades of research materials on Japanese culture and urban anthropology. Designed workflows for building a permanent digital archive, and managed sourcing, annotation, and documentation of sensitive data for long-term scholarly access.

Workflow Design Data Management Annotating Documentation Anthropology Scholarly Access

Summer Analyst, Cash Equity Sales & Sales Trading

Credit Suisse

Jun 2017 - Present (8 years 1 month)

Delivered Japan equity briefings during APAC regional calls, a task typically reserved for senior associates. Conducted market research and created pitch materials for client meetings and IPO roadshows.

Market Research Client Meetings Roadshows Post Meeting Reports Strategy Decks Business Development Financial Analysis Sales Support

Independent Executive Assistant

Self-Employed

Nov 2014 - Present (10 years 8 months)

Provided executive-level support to a senior regional business leader overseeing a multi-province F&B operation with significant market share. Managed complex domestic and international travel for the executive and a 15-person management team, coordinating logistics across multiple time zones and regions.

Executive Support Travel Management Event Coordination Budgeting Cross Cultural Communication Logistics Strategic Planning International Relations Project Management

Education

Degrees, certifications, and relevant coursework

Yale University

M.Phil. in Film and Media Studies & East Asian Languages & Literatures, Film and Media Studies & East Asian Languages & Literatures

Activities and societies: Richard J. Franke Fellowship Award for Outstanding Candidates

Pursued advanced studies in film, media, and East Asian languages and literatures. Awarded the Richard J. Franke Fellowship for Outstanding Candidates.

Harvard University

M.A. in Media and Film Studies, Media and Film Studies

Grade: 4.0/4.0

Activities and societies: Harvard-Yenching Full Merit Scholarship

Completed a Master of Arts in Media and Film Studies. Awarded the Harvard-Yenching Full Merit Scholarship.

The University of Tokyo

B.A. in Japanese Studies, Certificate in Global Economy and Management, Japanese Studies

Activities and societies: MEXT Honors Scholarship | Global Education for Innovation and Leadership Program

Undertook a Bachelor of Arts in Japanese Studies with a certificate in Global Economy and Management. Received the MEXT Honors Scholarship and participated in the Global Education for Innovation and Leadership Program.