Open to opportunities

Samantha Chan

@samanthachan

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Proactive Executive Assistant with over 10 years of experience.

Canada

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What I'm looking for

I am looking for a role that values collaboration, offers growth opportunities, and allows me to leverage my organizational skills.

I am a proactive and highly organized Executive Assistant with over 10 years of experience supporting senior leaders in dynamic, fast-paced environments. My expertise lies in managing complex calendars, coordinating seamless travel, and ensuring executives are prepared for every engagement. I am known for my discretion, adaptability, and sharp attention to detail, with a proven track record of optimizing workflows and handling confidential information with professionalism.

Throughout my career, I have successfully increased productivity and reduced costs in various roles. For instance, I boosted the Chief People Officer's productivity by 40% at Li-Cycle through effective scheduling and project coordination. My ability to identify inefficiencies and implement structured processes has led to significant cost reductions and improved vendor relations. I thrive in cross-functional collaboration and have developed strong relationships with both internal and external stakeholders, serving as a key point of contact for executive teams.

In addition to my extensive experience, I have a Master of Arts in Peace and Conflict Studies and have engaged in volunteer work focused on gender equality in peacebuilding. I am passionate about leveraging my skills to contribute to organizational success and am always looking for opportunities to grow and develop professionally.

Experience

Work history, roles, and key accomplishments

Current

Social Media Management

Current

Self Employed

Nov 2020 - Present (4 years 9 months)

Launched a freelance business during a career pause, creating social media content and strategy aimed at sole proprietors and small businesses.

Social Media Strategy Digital Marketing Small Business

Executive Assistant to the Chief Investment Officer/Co-Founder

Waratah Capital Advisors Ltd

Aug 2024 - Apr 2025 (8 months)

Delivered high-level executive support to the Chief Investment Officer, with a strong focus on calendar management, special projects, and logistics coordination across multiple business ventures. Executed comprehensive scheduling of daily activities, prioritizing tasks and resolving conflicts to ensure optimal time management.

Calendar Management Logistics Coordination Executive Support Travel Management Conflict Resolution

Administrative Assistant to the IT Manager

Professional Institute of the Public Service of Canada

Jul 2021 - Feb 2022 (7 months)

Utilized Google Workspace to streamline daily calendaring for the IT Manager, achieving 95% conflict-free scheduling within three months through strategic use of software tools and proactive team coordination. Recreated an existing Vendor data sheet to track, update and notify the appropriate stakeholders of critical dates and changes, and streamlined the approval renewal process.

Google Workspace Calendar Management Vendor Relations Inventory Management Process Improvement Data Tracking

Project Coordination Specialist

Deloitte

Apr 2018 - Feb 2020 (1 year 10 months)

Improved operational efficiency by 25% by managing logistics for several travel projects at Deloitte University North. Optimized travel logistics for Deloitte University, increasing team productivity by 40% within six months through strategic process improvements and stakeholder collaboration.

Logistics Management Efficiency Improvement Travel Coordination Process Improvement Vendor Management

Executive Assistant

Chevron

May 2013 - Sep 2015 (2 years 4 months)

Provided essential support to the head of Human Resources and Leadership team through two phases: aiding in a hiring surge in 2013 and navigating challenges during the 2015 Oil Industry downturn. Streamlined complex executive scheduling and daily operations, expertly managing communications, documentation, and priorities in a fast-paced environment.

Executive Support Scheduling Communication Documentation Critical Thinking

Education

Degrees, certifications, and relevant coursework

University of Manchester

Master of Arts, Peace and Conflict Studies

Completed a Master of Arts in Peace and Conflict Studies at the University of Manchester. This program focused on understanding and resolving conflicts, preparing for roles in international relations and peacebuilding.

Dalhousie University

Bachelor of Arts with Honours, International Development Studies

Earned a Bachelor of Arts with Honours in International Development Studies from Dalhousie University. The curriculum covered global development challenges, policies, and practices.