Open to opportunities

Amanda Clover

@amandaclover

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Senior administrative assistant supporting VPs with calendars, travel, and confidential operational execution.

United States

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What I'm looking for

I’m looking for an executive-support role where I can own complex calendars, travel and expense coordination, and high-trust confidential operations—while partnering with leadership to keep priorities, events, and day-to-day execution running smoothly.

I’m a senior administrative professional known for initiative, discretion, and the ability to manage multiple priorities while working independently. I provide right-hand executive support with strong communication and customer service, ensuring leadership needs are covered day-to-day with professionalism.

In my most recent role as Senior Administrative Assistant to the VP of International Safety and Strategic Operations, I manage complex calendars, prioritize competing meetings, and coordinate schedules with stakeholders across multiple time zones. I handle sensitive and confidential information with integrity, support direct reports and leadership team tasks, and help prepare and edit presentation materials and reports.

I also own critical operational details: arranging domestic and international travel and expense processing through Concur Travel & Expense, ordering hardware/software/office supplies, supporting onboarding/offboarding, maintaining distribution lists and organizational charts, and submitting and monitoring facility service requests. I coordinate onsite and offsite events (logistics, catering, and conference space reservations) and schedule virtual meetings through Zoom and Microsoft Teams. Earlier experience included administrative support for senior directors (including travel, expenses, and meeting/event logistics) and financial clerk work with Accounts Payable, month-end invoices, reconciliations, and cash handling.

Experience

Work history, roles, and key accomplishments

Senior Administrative Assistant

AbbVie

Jun 2020 - Dec 2025 (5 years 6 months)

Served as right-hand support to the VP and senior directors for International Safety and Strategic Operations, managing complex calendars and coordinating leadership meetings. Handled confidential information with discretion, coordinated domestic and international travel and expense reporting through Concur, and supported onboarding/offboarding, events, and facilities/maintenance requests.

Confidential Document Handling Travel Coordination Meeting And Events Onboarding Facilities Coordination Zoom Microsoft Teams

Administrative Assistant

HireGenics

Sep 2019 - Jun 2020 (9 months)

Provided administrative support as a contractor with AbbVie, supporting senior director calendar management and cross-stakeholder coordination. Arranged travel and expense processing through Concur, coordinated catering and conference room bookings, and supported virtual meeting setup via Zoom and Microsoft Teams.

Administrative Support Calendar Management Travel Coordination Zoom Microsoft Teams

Administrative Assistant

Aramark

Jul 2017 - Sep 2019 (2 years 2 months)

Supported Mondelez International as an Aramark contractor by managing visitor services and security protocols, including badge management and VIP/CEO visitor coordination. Handled confidential legal documents, processed invoices/expense reports through Tungsten, Coupa, and Concur, and coordinated facilities support and team events.

Security Protocols Handling Legal Documents Coupa Facilities Coordination

Financial Clerk

Aramark

Feb 2016 - Dec 2018 (2 years 10 months)

Managed financial and operational activities for nine client accounts as a contractor supporting Grainger, maintaining daily sales and financial records. Processed accounts payable and month-end invoices, reconciled credit card and bank statements, supervised cash handling operations, and prepared weekly labor and goods transfer reports.

Accounts Payable Cash Handling Financial Reporting Accounts Reconciliation

Education

Degrees, certifications, and relevant coursework

Elgin Community College

Associate of Applied Science, Business Communications and Hospitality Supervision

2008 - 2011

Activities and societies: Medal of Achievement (Culinary & Hospitality Program).

Earned an Associate of Applied Science with studies in business communications and hospitality industry/supervision, including quantity food purchasing and customer service operations. Awarded a Medal of Achievement for the Culinary & Hospitality Program.