Open to opportunities

Mayra Lopez

@mayralopez

Experienced executive assistant delivering efficient administrative, financial, and bilingual support to senior leaders.

United States

Message

What I'm looking for

I seek a role providing high-level executive support where I can apply financial systems knowledge, optimize processes, coordinate complex logistics, and contribute in a collaborative, organized environment.

I am an Executive Assistant with 12 years supporting senior leadership across corporate, government, and academic environments. I specialize in calendar and travel management, confidential document handling, and event coordination.

My background includes financial reporting and systems experience with SAP, Concur, QuickBooks, and NetSuite, plus document management tools such as OnBase and DocuSign. I am bilingual in English and Spanish and comfortable liaising with diverse stakeholders.

Throughout my career I have improved operational efficiency through process optimization, developed tracking and filing systems that sped retrieval by 40%, and managed complex domestic and international travel arrangements cost-effectively.

I bring reliable, detail-oriented executive support, strong communication skills, and a focus on maintaining compliance and seamless office operations to help leadership stay organized and productive.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

Jurupa Community Services District

Jan 2023 - Present (2 years 11 months)

Provide high-level executive support to senior leadership, managing calendars, travel, board agendas, and stakeholder communications to ensure compliant and cost-effective operations.

Calendar Management Travel Coordination Board Support Report Preparation Event Planning Process Improvement

Executive Assistant

The University of Oklahoma HSC

Sep 2018 - Dec 2022 (4 years 3 months)

Provided comprehensive executive support including complex travel booking, faculty scheduling, credentialing compliance, event logistics, and confidential document management for academic leadership.

Travel Coordination Scheduling Compliance Event Planning Office Operations

Administrative Assistant

UEI College

May 2015 - Mar 2018 (2 years 10 months)

Supported HR and academic departments with student record maintenance, customer service, supply procurement, financial aid documentation, and recruitment support to maintain operational efficiency.

Student Records Customer Service Financial Aid Documentation Administrative Support Recruitment Data Entry Compliance

Administrative Assistant

ABS Facility Services Inc.

Aug 2009 - Oct 2014 (5 years 2 months)

Managed accounts payable/receivable, payroll support, meeting coordination, customer service, and improved document tracking systems, increasing retrieval speed by 40%.

Accounts Payable Accounts Receivable Payroll Support Meeting Coordination Customer Service Document Management Excel Process Improvement

Education

Degrees, certifications, and relevant coursework

UEI College

Associate Degree, Business Office Administration

2015 -

Associate Degree in Business Office Administration with coursework in presentations, typing, word processing, spreadsheets, accounting principles, and customer service.