Open to opportunities

Allan Kiptoo

@allankiptoo

Message

AI-powered virtual and executive assistant improving workflows with calendar, CRM, and automation.

Kenya

Message

What I'm looking for

I’m looking for a remote role where I can support executives and teams end-to-end—managing calendars, inboxes, and CRM—while using AI automation to streamline workflows, protect confidentiality, and deliver accurate reports with fast turnaround.

I’m an AI-powered virtual & executive assistant delivering end-to-end administrative and executive support to remote clients and teams. I specialize in managing calendars, inboxes, travel logistics, and structured documentation with 100% data accuracy, while maintaining strict professionalism and confidentiality.

I optimize operations by implementing workflow improvements and automation strategies using AI tools, streamlining processes to increase efficiency and turnaround time. Across roles, I’ve coordinated projects in Asana/Trello, supported CRM management in HubSpot and Zoho, prepared reports and dashboards in Excel and Google Sheets, and improved customer and client outcomes through reliable communication and follow-through.

Experience

Work history, roles, and key accomplishments

Current

AI Content Writing Intern

Current

GAO Tek Inc.

Jan 2026 - Present (5 months)

Created structured, SEO-driven technical content for IoT and enterprise solutions, then advanced to Assistant Squad Leader and Squad Leader to oversee team workflows. Assigned tasks, monitored progress, and standardized deliverables to maintain consistency and alignment with company guidelines.

SEO Content Writing Technical Documentation IoT Enterprise Content Content QA & Standardization Team Leadership

Current

Virtual & Executive Assistant

Current

Freelance

Jan 2025 - Present (1 year 5 months)

Provided end-to-end administrative and executive support across multiple time zones, managing calendars, emails, meetings, and travel logistics. Produced reports and structured documentation with 100% data accuracy and improved task turnaround time through AI-powered workflow automation.

Executive Assistance Calendar Management CRM Management Workflow Automation

Administrative Support / Sales Assistant

Ngirabi Enterprises

Sep 2022 - Jul 2025 (2 years 10 months)

Managed daily administrative operations, client/inventory/delivery records, and scheduling while maintaining 100% data accuracy. Built Excel tracking systems, coordinated logistics to meet delivery timelines, and provided customer support to improve satisfaction and retention.

Administrative Operations Scheduling coordination Customer Support Record Management Payment Documentation

Cashier & Customer Service Specialist

Mugeiyot Supermarket

Nov 2019 - May 2020 (6 months)

Processed cash, card, and mobile payments with zero discrepancies while maintaining daily financial records and transaction balance. Resolved customer inquiries, supported inventory/stock tracking, and contributed to smooth store operations.

Cash Handling Mobile Payments Customer Service

Industrial Attachment Intern

Rivatex East Africa Ltd

Sep 2019 - Nov 2019 (2 months)

Supported administrative documentation and reporting, maintaining accurate production data and coordinating workflow activities. Assisted with quality control documentation and compliance tracking to improve operational efficiency through structured reporting and monitoring.

Administrative Documentation Production Data Coordination Document Quality Control Compliance Monitoring Reporting Structuré Data Quality