Legal Executive Assistant

This is a remote position.

Our client is looking for apart-time Executive Legal Assistantto provide high-level administrative and litigation support in a fast-paced, professional legal environment. Over the past several years, they have built a strong reputation for their excellence in appellate and trial-level advocacy, consistently delivering strategic, detail-driven representation and results.

This fully remote role is ideal for a highly organized, independent professional who thrives in a structured, detail-oriented environment. The Executive Legal Assistant will play a pivotal role in ensuring accuracy, organization, and timely management of case materials, communications, and administrative processes — helping maintain the efficiency and precision of legal operations.

Responsibilities

• Maintain and update the firm’scase filing systemanddatabase of active matters, ensuring all court filings and related documents are accurately stored and named following firm conventions.

• Process and organize newfilings and court notificationsreceived through ECF/PACER or email, ensuring proper indexing and accessibility.

• Conductlegal researchand compile case materials from PACER, court websites, and public databases.

• Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference.

• Coordinatecase research assignments, compiling complete folders of filings for attorney review.

• Draft and managecorrespondencewith clients, courts, and service providers.

• Maintain and refine internalprocess documentation, including recurring checklists for research, filing, and case management procedures.

• Supportasynchronous communication workflows, including updates through email and Loom videos to minimize unnecessary meetings.

• Manage lightpersonal and administrative tasks, such as scheduling, coordinating mail deliveries, or vendor communications.

Requirements

• Proven experience as alegal assistant,paralegal, orexecutive assistantsupporting litigation or law firm operations.

• Familiarity withECF/PACERsystems and generalcourt filing procedures.

• Strongorganizational and file management skillswith meticulous attention to detail.

• Excellent written and verbalcommunication skillsin English.

• Proficiency inMicrosoft Office,Google Workspace, and cloud-based file management systems.

• Experience with asynchronous communication tools (e.g.,Loom) and a comfort level working independently in a remote setup.

• Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times.

Qualifications

• Bachelor’s degree or equivalent professional experience preferred.

• Previous experience inappellate,civil litigation, orlegal researchenvironments is highly desirable.

• Self-starter with strong time management skills and the ability to work with minimal supervision.

• Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows.

• High level of professionalism, discretion, and trustworthiness.

Benefits