United States onlyThis is a remote position.
Job Description:
We are seeking a proactive and highly organized Senior Executive Assistant with a minimum of 3 years of experience supporting C-suite executives, managing partners, or senior leadership. This individual will be responsible for coordinating executive calendars, handling high-volume email correspondence, and ensuring productivity through use of modern task management tools. The ideal candidate is tech-savvy, highly detail-oriented, and comfortable conducting deep research to support the executive’s needs. A background in law or legal support is a strong plus, as is experience with case management platforms.
Responsibilities:
- Manage the calendar of a senior executive or managing partner, ensuring effective time blocking, priority management, and meeting preparation.
- Organize, triage, and draft email correspondence with a high level of discretion and professionalism.
- Use project management tools such as Trello, Asana, or similar platforms to track and manage executive and team tasks.
- Conduct detailed research to support executive needs including itinerary planning, client preparation, and briefings.
- Coordinate internal and external meetings, taking notes and following up on action items.
- Assist in preparation of reports, presentations, and executive briefs.
- Manage confidential and sensitive information with utmost integrity.
- (Bonus) Support legal case administration through tools like Clio or Smokeball.
Requirements
- Minimum of 3 years’ experience as an Executive Assistant to senior leadership or C-suite level.
- Proven experience managing complex calendars and inboxes independently.
- Strong knowledge of productivity and project management software such as Trello, Asana, ClickUp, or similar.
- Exceptional communication skills (written and verbal) and professional etiquette.
- Highly organized and detail-oriented with strong prioritisation abilities.
- Comfortable working autonomously in a remote environment.
- Bonus: Prior experience in a legal environment or supporting attorneys.
- Bonus: Familiarity with legal case management software like Clio, Smokeball, MyCase, etc.
Benefits
- Opportunity for 100% remote work.
- Competitive compensation package in foreign currency.
- Regular initiatives for training and professional development.
Join our expanding team and play a central role in enabling the effectiveness of senior leadership across our client base. If you are passionate about supporting visionary executives and thrive in fast-paced remote environments, we encourage you to apply!
Note: Only candidates who make it to our shortlist will be contacted for further discussions.
Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.
