Estimator/Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Estimator / Bid Coordinator to support the estimating process for commercial construction bids. The projects primarily include quick service restaurants (QSR) such as Starbucks, full-service restaurants, and small to mid-size retail spaces.

This role is responsible for managing incoming bid requests, gathering project documentation, confirming scopes of work, preparing estimates, submitting bids, and conducting timely follow-ups with general contractors. The ideal candidate is proactive, comfortable on the phone, familiar with construction terminology, and able to manage multiple deadlines efficiently.

Key Responsibilities

1. Lead Intake & Email Monitoring (Daily Priority)

• Review incoming emails from general contractors for new bid opportunities.
• Prioritize time-sensitive bids and flag urgent deadlines.
• Log and organize new project requests for estimator review.

2. Blueprint & Document Retrieval

• Access project documents using Building Connected and PlanHub.
• Download, review, and organize blueprints and supporting files by store or project location.
• Before reviewing drawings, check all project documents for written scopes, which some GCs provide.

3. Scope Research & Clarification

• When scope of work is unclear or missing:
• Reach out via phone or email to the GC’s estimator or project manager.
• Ask whether they’ve completed similar build types and can share a breakdown.
• Request clarification directly from the PM if needed.
• Use professional and confident phone communication—often faster than email.
• Document all scope details received.

4. Estimate Preparation

• Build itemized estimates using Job Nimbus or Excel.
• Use existing store-specific templates when available.
• Create new templates for first-time builds to support future bids.
• Estimate labor and materials for trades including:
• Selective demolition
• Framing
• Drywall
• Millwork
• Finish carpentry
• Apply standardized production rates (e.g., linear foot, square footage pricing).
• Calculate man hours and material quantities accurately based on scope.

5. Bid Submission

• Email completed bids directly to the GC estimator with a professional message.
• Upload and submit bids in Building Connected or PlanHub as required.
• For projects with multiple GCs bidding the same site, use template files to generate multiple bids without duplicating customer records.

6. Bid Tracking & Follow-Up

• Log all bids with:
• Submission date
• GC name and estimator contact
• Project name/location
• Submission platform
• Due dates and follow-up reminders
• Follow up with GCs within appropriate timeframes (3–7 days or per project).
• Track response status: awarded, not awarded, pending, clarification needed, etc.
• Maintain up-to-date bid logs for internal reporting and historical reference.

Tools & Software

• Telephone (primary tool for scope confirmation and follow-up)
• Building Connected
• PlanHub
• Job Nimbus
• Microsoft Excel
• Email platforms (Gmail/Outlook)

Communication Expectations

• Confident and professional phone communication is essential.
• Use judgment when deciding to call vs. email—calling is often faster.
• Document all conversations and scope clarifications clearly.
• Follow up consistently to avoid missed opportunities or unanswered bids.

Required Knowledge (Trades We Bid)

• Selective demolition
• Framing
• Drywall
• Millwork
• Finish carpentry

Project Types

• Quick Service Restaurants (Starbucks, etc.)
• Full-Service Restaurants
• Small to Mid-Size Retail

Qualifications

• Experience in estimating support, construction admin, project coordination, or related roles preferred.
• Familiarity with commercial construction drawings and scopes of work.
• Strong Excel skills and ability to build and modify templates.
• Excellent communication skills (especially phone).
• Highly organized with strong attention to detail.
• Ability to manage multiple deadlines and bid schedules.
• Prior experience with Building Connected or PlanHub is a plus.

Ideal Candidate Traits

• Proactive communicator
• Strong analytical and organizational skills
• Comfortable working independently
• Quick learner with attention to detail
• Reliable and deadline-driven

Requirements

This is a full time role

Up to $8/hr

This is a 100% Remote Job