Philippines onlyThe Estimator / Assistant Project Manager plays a key role in both the pre-construction and active project phases by preparing accurate and competitive cost estimates, coordinating material and labor pricing, and ensuring smooth project setup and documentation. This role requires a detail-oriented professional who can manage multiple priorities, maintain organized records, and ensure the efficient flow of information between internal and external stakeholders.
During active project phases, the Estimator / Assistant Project Manager will work directly with Project Managers, field crews, and third parties to coordinate construction activities for assigned projects. These activities include material ordering; change order pricing, negotiations, and execution; client communication; creation of contract document addenda; and other tasks as directed by the supervising Project Manager.
This position will be external-facing, collaborating regularly with clients, subcontractors, vendors, and other third parties to maintain project alignment and ensure successful execution from estimate through completion.
Key Responsibilities
Estimating & Pre-Construction
- Analyze architectural and engineering drawings, blueprints, and project specifications to determine material, labor, and equipment requirements.
- Prepare detailed and accurate cost estimates using estimating software, Google Workspace
applications, and Excel/Sheets. - Solicit, review, and compare quotes from vendors and subcontractors to ensure cost-effectiveness
and compliance with specifications. - Evaluate proposals, project values, and bid documentation to prepare comprehensive cost
summaries. - Maintain detailed records of all estimates, takeoffs, and revisions for active and historical projects.
Project Setup & Coordination
- Establish job accounts and ensure all project documentation is properly reviewed and distributed to
field and management teams. - Communicate with suppliers and vendors regarding purchase orders, submittals, and material
deliveries. - Coordinate with Project Managers and field teams to ensure a seamless handoff from estimating to
project execution. - Track material shipments, manage delivery schedules, and provide timely updates to relevant
stakeholders
Change Orders & Cost Tracking
- Prepare, price, and log change orders; manage negotiations and approvals as directed by the Project Manager.
- Monitor work orders, cost codes, and timesheets to ensure proper job costing and billing accuracy.
- Pre-code and track accounts payable entries related to materials, services, and change orders to
maintain accurate project financials.
Documentation & Closeouts
- Compile and prepare closeout documents, including warranties, as-builts, and final cost summaries.
- Maintain organized project records and ensure all contractual and procedural documentation is
completed accurately and on time.
Skills, Knowledge and Expertise
- Bachelor’s degree in Construction Management, Engineering, or a related field preferred, or equivalent work experience.
- 2+ years of experiencein construction estimating, project coordination, or assistant project management (experience with U.S.-based projects strongly preferred).
- Proficiency in Google Workspace applications (Sheets, Docs, Drive, Meet, Calendar), OneDrive, and Airtable.
- Strong analytical, mathematical, and organizational skills with exceptional attention to detail.
- Excellent written and verbal English communication skills.
- Proven ability to manage multiple projects simultaneously under tight deadlines.
- Strong problem-solving skills and a proactive approach to challenges.
Preferred Experience
- Familiarity with off-site construction, particularly manufactured housing, is strongly preferred; general contracting experience also acceptable.
- Prior experience with HUD code housing and/or prefab/modular construction utilizing off-site building techniques preferred.
- Background in working with U.S.-based construction or contracting firms
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided
