Executive/Operations Admin (US Based Trading Company)

Role: Executive/Operations Admin

Work Arrangement: Fully remote, overlapping EST working hours

Job Type: Independent Contractor, Full-time

Work Schedule: Monday to Friday, 10:00 AM - 7:00 PM EST, flexibility to be able to accommodate late calls

Locations: Remote

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Company:

Revolutionizing trading company that combines cutting-edge blockchain technology with innovative financial tools to empower users with secure, transparent, and efficient trading experiences. Our mission is to drive the adoption of decentralized finance by creating scalable, user-centric solutions for traders worldwide.

Role Overview:

The Executive/Operations Admin will play a pivotal role in ensuring the smooth functioning of the company's internal and external operations. This role requires a strategic thinker who can streamline processes, coordinate cross-functional teams, and drive operational efficiency while fostering a collaborative and innovative culture.

Core Responsibilities:

• Operational Oversight:
• Oversee day-to-day operations, ensuring seamless workflows across teams.
• Identify inefficiencies and implement process improvements to enhance productivity.
• Develop and enforce operational policies and procedures.
• Team Coordination:
• Collaborate with engineering, marketing, and product teams to ensure alignment on goals and deliverables.
• Act as a liaison between internal teams and external stakeholders, ensuring clear and consistent communication.
• Coordinate team meetings, prepare agendas, and track action items to completion.
• Project Management:
• Manage high-priority projects, ensuring timelines and milestones are met.
• Utilize project management tools like Asana or Trello to monitor progress and maintain transparency.
• Track performance metrics and report on project outcomes to leadership.
• Financial and Resource Management:
• Assist in budgeting and resource allocation to optimize operational efficiency.
• Oversee vendor relationships and contract negotiations.
• Manage operational expenses, ensuring adherence to budget constraints.
• Compliance and Risk Management:
• Ensure all operations comply with regulatory requirements and industry standards.
• Monitor and mitigate risks related to operations, data security, and stakeholder relationships.
• Strategy and Growth:
• Contribute to the development and execution of Drift’s long-term operational strategy.
• Support scaling efforts, including team expansion and resource planning.
• Continuously evaluate and refine operational processes to support growth and innovation.

Requirements

• Minimum of 3-5 years of experience in operations, project management, or a related field, preferably within the fintech or blockchain space.
• Proficiency in project management tools (Asana, Trello) and communication platforms (Slack, Zoom).
• Strong analytical and problem-solving skills with a data-driven approach to decision-making.
• Excellent communication and interpersonal skills, with the ability to work effectively in a remote, globally distributed team.
• Familiarity with decentralized finance (DeFi), blockchain technology, and the Solana ecosystem is highly preferred.
• Adaptive, resourceful, and able to thrive in a fast-paced, dynamic environment.

Benefits

• Remote Work: Fully remote

• Generous PTO: 10 days PTO per year, plus holidays and sick leave
• Direct Mentorship: Grow through guidance from international industry experts
• Learning Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world