Administrative Specialist

Our mission is to give people the power to build community and bring the world closer together.

Meta

Employee count: 5000+

Ireland only

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Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.Administrative Specialist Responsibilities

Provide remote high-volume calendaring, travel, and expense support
Provide Administrative services during designated support hours
Manage complex calendars for multiple clients
Schedule internal and external meetings for multiple clients
Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationship and communications with clients to learn business priorities and apply to support
Partner with clients and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to clients
Coordinate domestic and international travel arrangements via Concur
Prepare and submit corporate card expense reports
Maintain program scope of support within agreed-upon service level agreements
Educate and inform clients on program goals, scope and service level agreements
Draft and send communications to clients about transitions or changes in support
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications

3+ years of relevant high-volume coordination experience
3+ years of relevant experience providing administrative support to 2 or more executives
3+ years of relevant experience managing calendars for 2 or more executives
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office, Google Suite, Concur or similar programs
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications

Experience supporting 3+ more executives simultaneously
Experience building relationships across a larger company
3+ years of experience coordinating travel logistics on behalf of 3 or more

LocationsAbout Meta Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics. Meta is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to [email protected].

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Full Time

Experience level

Mid-level

Location requirements

Ireland

Hiring timezones

Ireland +/- 0 hours

Job categories

Administrative Assistant Administrative Support Office Administrator Operations Specialist Accounting And Payroll Specialist

Skills

Travel Expense Reporting Administration Microsoft Office Google Suite Concur WhatsApp Calendar Management Meeting Management Time Management Relationship Building Communication Program Management

About Meta

Learn more about Meta and their company culture.

View company profile

Our mission is to give people the power to build community and bring the world closer together. Our products empower more than 3 billion people around the world to share ideas and offer support.

Our Story

When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented, virtual and mixed reality to help build the next evolution in social technology.

Our principles

They embody what we stand for and guide our approach to how we build technology for people and their relationships.

Give People a Voice

People deserve to be heard and to have a voice — even when that means defending the right of people we disagree with.

Build Connection and Community

Our services help people connect, and when they’re at their best, they bring people closer together.

Serve Everyone

We work to make technology accessible to everyone, and our business model is ads so our services can be free.

Keep People Safe and Protect Privacy

We have a responsibility to promote the best of what people can do together by keeping people safe and preventing harm.

Promote Economic Opportunity

Our tools level the playing field so businesses grow, create jobs and strengthen the economy.

Tech stack

Learn about the tools and technologies that Meta uses to build, market, and sell its products.

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React Native

Django

Hydra Framework

JavaScript

Python

HTML5

Java

CSS 3

PHP

Objective-C

Hack

44 more

Meta employees can create an account to update this tech stack.

Employee benefits

Learn about the employee benefits and perks provided at Meta.

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Paid time off to vote

Up to 8 hours of paid voting time

Life insurance

Life insurance and survivor support

Financial coaching

Get access to financial coaching and tax education

Disability insurance

Accidental death and dismemberment (AD&D) Insurance.

View Meta's employee benefits

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About the job

Apply before

Aug 29, 2024

Posted on

Jun 30, 2024