Administrative Assistant

Join our Administration Team as an Administrative Assistant in a top-notch office in Gdansk. This dual role is crucial for providing high-level administrative support to executives and ensuring smooth daily office operations. This position requires someone who has excellent organizational and communication skills, a proactive approach, good judgment, and strong time management skills.

About us: GetResponse is a SaaS company recognized for its industry-leading email marketing and marketing automation software. We’ve been serving our customers since 1998 and are proud to have 350,000+ SMBs and 1,000+ enterprise customers on board. Our team is made up of 350+ fantastic individuals working in distributed locations. We’re global, remote-friendly and multicultural, yet we share the same values.

Key Responsibilities:

• managing and organizing the executive team's calendars (coordinating and scheduling meetings, appointments and events)

• supporting executives in organizational and administrative tasks

• preparing primary documents and reports when needed

• managing incoming and outgoing correspondence and calls, ensuring proper documentation flow with the highest confidentiality

• liaising with external partners, suppliers of goods and services, and institutions (telecommunications, post offices, couriers, public offices, suppliers)

• managing the office space and liaising with the facilities manager

• monitoring office supplies and researching advantageous deals or suppliers

• providing general administrative support for the GetResponse office and its employees daily

• handling travel arrangements for all employees and the Board

You may be a perfect fit if you have:

• at least 1 year of work experience in a similar position

• excellent organizational skills and attention to detail

• the ability to juggle multiple projects and prioritize effectively

• the initiative to self-troubleshoot problems with a sense of responsibility and urgency

• a positive and proactive approach to work

• effectiveness in information research using Internet sources

• comfort working confidentially and under little or no supervision

• excellent communication and collaboration skills

• sound and proven knowledge of MS Office

• very good command of English (B2 level)

• native or close-to-native command of Polish

• experience in working on MacBook would be an asset

• active driving licence (cat. B)

Salary range:

Contract of employment: 5000 – 6500 PLN gross/month

Extra perks include:

• private medical care for employees and their family members
• employee referral program – up to 10 000 PLN for recommending a friend
• corporate life insurance
• employee pension program (PPE)
• flexible working hours and no meeting days – we want to help you adjust your schedule to your activities
• wellbeing and mental health culture – mental health helpline, sport card, yoga classes, etc.
• modern equipment – most of our teams work on MacBooks
• subsidy for monthly public transport ticket on your home-office route
• language classes
• internal initiatives like webinars, knowledge-sharing sessions, and more!

Apply and enjoy our fully remote online recruitment process!

1. Review stage: We’ll check your resumé/CV to screen for various criteria and match your talents with opportunities.

2. Phone interview: We’d like to get to know you, and vice versa. Let us know why you want to join our team and why you’d be a great fit with us.

3. Task challenge: Show off your skills! We'll ask you to complete a brief task. We'll suit it to fit your skills and your calendar.

4. Final interview: It's your chance to shine and show that you're the perfect fit for the role. Meet your future manager and see what’s in store for you.

5. Offer: If you have what it takes, accept our offer and — welcome aboard! Join our team and be in great company!

Marta is the recruiter responsible for this process – if you have any additional questions, feel free to contact her!

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