Cash & Vendor Reconciliation Specialist

Department: Finance & Accounting

Reports To: Accounting Manager / Controller (U.S.-based)

Work Arrangement: Full‑time | Remote

Time Zone: EST

Position Overview:

The Cash & Vendor Reconciliation Specialist is responsible for ensuring the accuracy, completeness, and integrity of cash receipts, vendor balances, vendor credits, and key balance‑sheet accounts across multiple retail locations. This role serves as a critical financial control function, reconciling customer payments and deposits, reviewing vendor statements, identifying open vendor credits, posting those credits into the POS system, and performing monthly balancing journal entries to ensure balance‑sheet accuracy.

This position supports a U.S.-based retail flooring and cabinet business and requires strong analytical skills, exceptional attention to detail, and the ability to manage high transaction volumes in a remote, multi‑location environment.

Key Responsibilities

• Cash, bank, clearing account, and merchant reconciliation across multiple locations
• Vendor statement reconciliation, including identification and posting of vendor credits in POS
• Monthly journal entries and balance‑sheet accuracy
• Review POS and AP transactions to ensure accuracy
• Reporting, documentation, and internal controls

Required Qualifications

Education & Experience

• Bachelor's degree in Accounting, Finance, Commerce, or a related field
• 2+ years of experience in cash reconciliation, vendor statement reconciliation, posting journal entries and balance‑sheet reconciliations, accounting operations or accounts payable support.
• Experience in multi‑location or high‑transaction environments strongly preferred

Technical & Professional Skills:

• Proficient in the full Microsoft Office Suite, including:
• Excel (reconciliations, formulas, pivot tables, data analysis)
• Word (documentation and reporting)
• Outlook (professional email communication)
• Experience with accounting systems
• Explain discrepancies and financial findings professionally

Key Competencies:

• Exceptional attention to detail and accuracy
• Strong analytical and investigative mindset
• Solid understanding of balance‑sheet accounts and month‑end close processes
• Strong time management and accountability
• High integrity and confidentiality

Performance Metrics:

• Accuracy and timeliness of cash, vendor, and balance‑sheet reconciliations
• Number of open or unapplied vendor credits identified and resolved
• Reduction in aged clearing or suspense balances
• Quality and completeness of reconciliation and journal entry documentation
• Adherence to internal controls and close deadlines

Why Join This Role:

• Remote position with a growing U.S.-based retail organization
• Exposure to U.S. accounting standards, POS platforms, and month‑end close processes
• Structured role with clear ownership and expectations
• Long‑term career growth opportunities in accounting and finance