Accounts Payable Specialist, Shared Services

Company Description

A beloved local landmark for over 150 years, White Barn Inn is synonymous with warm New England hospitality, rustic charm and uncompromising attention to detail. Constructed in the 1860s, White Barn Inn’s original farmhouse has offered superb hospitality since the days of the Civil War. It has operated as the White Barn Inn since 1973. In October 2018, White Barn Inn was acquired by Auberge Resorts Collection, a unique portfolio of the world’s best-loved boutique luxury hotels and resorts. Just a 90-minute drive north of Boston, the inviting property is renowned as one of the country’s most distinctive getaways and features several room types, a pool, massage and spa treatments, gardens and a prime location near the sandy beaches and classic coastal town of Kennebunkport, Maine.

Job Description

We are currently seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Clerk. In this integral role, you will be responsible for managing the hotel's accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity. This is a hybrid position, working remotely and in the office in Kennebunk, Maine

Key Responsibilities:

• Invoice Processing:
  • Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
  • Enter invoices into the accounting system and prepare them for payment processing.
• Vendor Relations:
  • Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
  • Communicate effectively with vendors to ensure accurate and up-to-date account information.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
• Expense Reports:
  • Review and process employee expense reports, verifying receipts and compliance with company policies.
  • Ensure timely reimbursement of employee expenses.
• Record Keeping:
  • Maintain organized and accurate records of all accounts payable transactions.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Assist with month-end closing activities and provide necessary documentation for audits.
  • Disburses petty cash by recording entry; verifying documentation.
• Reporting:
  • Generate regular reports on accounts payable status, providing insights into outstanding payments and expenses.
  • Meets the company’s end-of-month closing deadlines, working longer hours on occasion to ensure completion if needed.

Qualifications

• High school diploma or equivalent; additional education in accounting or finance is a plus.
• Proven experience in accounts payable or a related field.
• Familiarity with accounting software; experience with [specific software] is an advantage.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.

Additional Information

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

US Hotels New England LLC is an Equal Opportunity Employer, M/F/D/V. US Hotels New England LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, US Hotels New England LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.