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Victoria Xaba

@victoriaxaba

Operations and Project Management professional optimising processes, driving efficiency, compliance, and culture in regulated environments.

South Africa

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What I'm looking for

I’m seeking operational or procurement roles in regulated or high-growth organisations where I can streamline systems, ensure compliance, and build engaged teams.

I am an operations and business management professional with 6+ years' experience across operations, project management, people processes and recent procurement work for NHS Trusts. I specialise in building and optimising workflows, managing employee lifecycle activities, and delivering high-value projects in regulated environments.

I've managed full tender lifecycles for NHS clients, launched multi-million-pound tenders, rebuilt a corporate website, and implemented SOPs that improved retention and productivity across agencies. I provide operational oversight, payroll and compliance support, and executive assistance to senior leaders while supporting culture and engagement initiatives.

I am recognised for proactive leadership, strong stakeholder engagement, and consistent delivery under tight deadlines. I seek roles where I can streamline systems, support audit readiness, and help high-growth or regulated organisations scale operations effectively.

Experience

Work history, roles, and key accomplishments

Current

Junior Consultant

Current

EcoVate Group

Feb 2025 - Present (9 months)

Manage procurement tender projects for three NHS Trusts, overseeing full tender lifecycle and supplier contract reviews; launched two high-value tenders (£800K+ and £2M+) and rebuilt the corporate website to improve usability and visibility.

Procurement Tender Management NHS Frameworks Contract Review Stakeholder Management Project Management Usability Compliance

Current

Project Coordinator

Current

Dandelion Npo

Coordinate charity projects, liaise with schools for donation drives, and support administrative tasks to enable community outreach and program delivery.

Project Coordination Volunteer Management Administration Event Coordination

Social Media Manager

Master Office Projects

Apr 2025 - Aug 2025 (4 months)

Managed social media accounts, created content and oversaw review platforms to improve brand visibility for Master Movers & Master Office Projects.

Social Media Management Content Creation Reputation Management Analytics

Traffic & Project Manager

Hoorah Group

May 2024 - Jan 2025 (8 months)

Oversaw client projects and campaigns, managed timelines, budgets and a 15+ person creative studio, and led culture initiatives that increased team cohesion and morale; implemented SOPs that boosted efficiency and was awarded Employee of the Year (2024).

Traffic Management Project Management SOP Development Recruitment support Budget Management

Traffic & Operations Manager

Dark Matter

Jun 2023 - Apr 2024 (10 months)

Designed and implemented SOPs across multiple teams, managed HR processes and payroll compliance, and built the operations and culture function that improved staff retention and supported the company’s growth into an award-winning business.

Operations Management HR Processes Payroll Compliance Executive Support Traffic Management Onboarding

Junior Traffic Manager

Clockwork

Jun 2021 - Jun 2023 (2 years)

Managed delivery of multiple client campaigns, coordinated freelancers and internal teams, supported onboarding and SOP drafting, and introduced process improvements that streamlined workflows and delivered high client satisfaction.

Campaign Delivery Risk Management Onboarding Process Improvement

Junior Operations Manager

Master Movers

Oct 2019 - Apr 2021 (1 year 6 months)

Managed end-to-end relocation operations, licensing and fleet compliance, directed the commercial division generating ~R500K monthly revenue, and implemented compliance systems to ensure audit-readiness.