Open to opportunities

shabana Sajid

@shabanasajid1

Operations & administrative coordinator who automates tracking, manages documentation, and improves efficiency with data-driven workflows.

India

Message

What I'm looking for

I’m looking for a fast-paced role where I can own operations and administrative workflows, automate tracking and status updates, maintain accurate documentation, and partner with stakeholders to improve efficiency and accountability.

I’m a highly organized Operations and Administrative professional with 4+ years of experience tracking tasks, coordinating with cross-functional stakeholders, managing documentation, and delivering accurate status reports in fast-paced environments.

I’ve built and deployed custom automation workflows to streamline tracking and reporting, and I’m skilled at following structured processes, escalating issues proactively, and working independently with full accountability—while also supporting junior staff and interns to ensure consistent follow-through.

Experience

Work history, roles, and key accomplishments

Assistant Manager

Aston International Healthcare Academy

Apr 2025 - Dec 2025 (8 months)

Tracked and coordinated daily academic and administrative activities for students and faculty, maintaining accurate records and ensuring documentation, scheduling, and compliance items stayed on track. Coordinated workshops and training logistics, managed front desk and vendor coordination, and supported junior staff and interns.

Document Management Compliance Scheduling Vendor coordination Procurement Documentation Financial Record Keeping Reporting

HR Executive

Kannur Medical College

Apr 2024 - Mar 2025 (11 months)

Managed HR recruitment pipeline tracking and follow-ups across stakeholders to improve time-to-hire. Coordinated hostel accommodation operations, maintained payroll records for employees, redesigned termination/exit tracking workflows, and documented HR policies for compliance.

Recruitment Pipeline Tracking Stakeholder Management Follow up Workflow Redesign HR Compliance Reporting

HR Assistant

Canara HSBC OBC Life Insurance Company Limited

Jun 2022 - May 2024 (1 year 11 months)

Tracked and followed up with candidates across the recruitment pipeline using structured trackers, improving document receipt times. Managed automated document reminder workflows, maintained accurate digital candidate records, and compiled status reports for HR management.

Follow up Documentation Verification Digital Records Status Reporting Administrative Support

HR Executive

Morgan Eries HR Consultancy

Jan 2022 - Apr 2022 (3 months)

Led end-to-end recruitment processes using sourcing strategies to reduce time-to-hire. Coordinated interviews and onboarding sessions in collaboration with hiring managers, meeting tight hiring deadlines.

Sourcing Hiring Manager Collaboration Interview Coordination Onboarding