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Samuel Ceballos

@samuelceballos

Executive Virtual Assistant for US business owners, helping reclaim 15+ hours a week by streamlining operations and admin tasks.

Panama

Message

What I'm looking for

I provide dedicated executive virtual assistant services to US-based entrepreneurs and business owners, helping streamline operations so they can focus on high-level strategy and revenue-generating activities.

At Brainstorm Media, I founded an agency to help brands, professionals, and companies turn ideas into digital content. I lead creative strategy and video production, and designed agile production workflows that reduced delivery times while maintaining high aesthetic quality.

As a Virtual Assistant at P & P Cleaning Solutions Inc, I managed cleaning schedules and real-time calendar adjustments using Jobber and Evolve. I also handled client communications and follow-ups, and supported sales outreach.

Earlier, I coordinated procurement and logistics at Eagle Navigation and Trading, managing domestic and international purchasing for company vessels and tracking air and sea freight. I now provide executive virtual assistant services to US-based entrepreneurs and business owners, supporting calendar and inbox management, workflow optimization, and customer support.

Experience

Work history, roles, and key accomplishments

Current

Social Media Creator | Videographer | Freelance Voiceover Artist

Current

Brainstorm Media

Apr 2026 - Present (5 months)

Founded and directed a media agency focused on video production, content strategy, and social media management. Led creative strategy and digital development to drive client results.

Video Production Video Editing Content Strategy Storytelling Social Media Management Landing Page Development Image SEO Audience Retention

Customer Support Specialist

LACIAS

Jan 2026 - Mar 2026 (2 months)

Resolved technical and commercial inquiries with low escalation, leveraging CRM tools and providing bilingual support. Developed deep product knowledge to drive higher customer satisfaction.

Zendesk Freshdesk Salesforce Case Management Bilingual Support Customer Satisfaction

Virtual Assistant

P & P Cleaning Solutions Inc

Jun 2024 - Dec 2025 (1 year 6 months)

Managed cleaning schedules and customer communications, handled quality assurance and reporting, and performed sales outreach. Utilized Jobber, Zoho, Evolve, and OpenPhone.

Jobber Zoho Evolve Open Phone Scheduling Customer Success Quality Assurance Sales Outreach

Voucher Examiner

U.S. Embassy Panama

Jun 2023 - May 2024 (11 months)

Audited financial documentation and verified vendor invoices for compliance. Managed travel expenses, budget transactions, and financial reporting.

Financial Auditing Invoice Verification e invoicing Travel Expense Management Budget Management Financial Reporting

Procurement & Logistics Coordinator

Eagle Navigation and Trading

Nov 2015 - Jun 2023 (7 years 7 months)

Managed domestic and international procurement for company vessels, including purchase orders, vendor relations, and logistics tracking. Implemented administrative controls and audits.

Procurement Logistics Vendor Management Purchase Order Budget Management International Shipping Administrative Control

Procurement Executive | Purchasing Specialist

Star Tanker Bunkering

Aug 2014 - Oct 2015 (1 year 2 months)

Managed procurement of provisions and consumables for vessels, built supplier relationships, and coordinated logistics for port deliveries.

Procurement Vendor Management Negotiation Accounts Payable Logistics Maritime Supply Chain

Procurement Assistant | Purchasing Assistant

Grupo Unidos por El Canal, S.A.

Apr 2014 - Jul 2014 (3 months)

Processed purchase requisitions, collected supplier quotes, and managed purchase orders. Utilized SAP for procurement data entry and tracking.

SAP Purchasing Agent Supplier Sourcing Purchase Order Management

Field Services Administrator

Wartsila Panama Services, S.A.

Aug 2011 - Dec 2012 (1 year 4 months)

Managed invoicing and billing, timesheet controls, and workshop inventory. Supported equipment sourcing and safety processes.

SAP Invoicing Billing Inventory Management Timesheet management Procurement

Shipping Line Operations Specialist | Shipping Operations Coordinator

Banco Nacional de Panama

Mar 2010 - Dec 2011 (1 year 9 months)

Issued and managed bank guarantees for shipping lines, processed payments, and handled financial reporting. Optimized operational workflows and maintained strict records.

Bank Guarantee Accounts Payable Financial Reporting International Wire Transfers Data Analysis Process Optimization Internal Audit