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Ray Mangubat

@rayaaron

2+ years in workflow optimization & data management. Specializing in turning operational chaos into streamlined processes.

Philippines

Message

What I'm looking for

I’m looking for a steady role where I can help a team stay organized. I have 2+ years of experience in operations and data entry, and I genuinely efficient keeping spreadsheets accurate with PivotTables and finding ways to make daily tasks run smoother. I have a fast, reliable remote setup and am ready to dive in to help a growing business reach its bigger goals.

I am a dedicated Operations Manager and Virtual Assistant with a proven track record in bridging the gap between high-level strategy and daily administrative execution. With over 2 years of experience—including a background as a Planning Supervisor and Management Trainee—I specialize in building "Zen-style" organizational systems that increase efficiency.

Core Expertise:

Operations: Workflow automation, SOP development, and inventory/production scheduling.
Data Mastery: Advanced spreadsheet reporting (VLOOKUP, PivotTables) and meticulous database management.
Executive Support: Seamless calendar, inbox, and project coordination using tools like Notion, Asana, and Trello.

I am a tech-forward professional utilizing Claude and ChatGPT Premium to enhance productivity. My remote workspace is equipped with a MacBook M4 and 200 Mbps fiber internet, ensuring 100% reliability and zero downtime for your business needs.

Experience

Work history, roles, and key accomplishments

Current

Assistant Manager

Current

After Six Formals

May 2025 - Present (10 months)

Supervised daily store operations, including customer handling, item coordination, and order processing. Coordinated with tailors, suppliers, and clients to support timely production and delivery while maintaining accurate product catalogs and spreadsheets.

Store Operations Customer Service Order Processing Inventory Item Coordination Supplier Coordination Product Catalog Management Spreadsheet Accuracy Documentation Issue Resolution

Current

Executive & Personal Assistant

Current

Freelance

May 2024 - Present (1 year 10 months)

Managed workflows and coordinated event projects for smooth execution, including team communication, schedules, and task assignments. Supported clients with event timelines and deliverables while completing administrative tasks, data entry, and project documentation.

Workflow Management Event Coordination Schedule Management Stakeholder Client Communication Task Delegation Administrative Support Data Entry Project Documentation Team Coordination

Planning Supervisor

Cofipac Corporation

Dec 2024 - May 2025 (5 months)

Oversaw weekly production planning and raw material scheduling through coordination with suppliers, logistics, and production teams. Managed inventory and reporting using advanced Excel (VLOOKUP, PivotTables, conditional formatting) to streamline planning and support remote data coordination.