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Naomi Aoife Acena

@naomiaoifeacena

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Executive Virtual Assistant coordinating speaker relations and program operations for a Philippine research conference.

Philippines

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At the 2nd Philippine Space Science and Astronomy Research Conference, I coordinated speaker communication, onboarding, and itineraries, keeping session schedules on time.

I built Google Workspace tracking systems for presentation assets, session timelines, and team deliverables, and partnered with technical, logistics, and media teams on program execution.

As Vice Governor of the Engineering Student Council - Central Philippine University, I managed council operations and executive administration. I centralized task tracking and documentation in Google Sheets to remove administrative bottlenecks across committee initiatives.

Across my roles with the Philippine Society of Youth Science Clubs (PSYSC) Regional Council VI and Stellar Club / Palingling Flagship Operations, I supported regional program delivery and led scoping, delegation, and execution for flagship programs across six iterations.

Experience

Work history, roles, and key accomplishments

Vice Governor

Engineering Student Council - Central Philippine University

Jul 2026 - Nov 2026 (4 months)

Managed day-to-day council operations, meeting governance, and executive administration representing a multi-thousand student body. Centralized task tracking and documentation workflows in Google Sheets, eliminating administrative bottlenecks across committee initiatives.

Google Sheets Operations Management Administrative Support Task Tracking Documentation

Assistant Head of Speakers Relations & Program Operations

2nd Philippine Space Science and Astronomy Research Conferen

Jan 2026 - Sep 2026 (8 months)

Directed end-to-end communication, onboarding, and itinerary coordination for keynote speakers and dignitaries, maintaining 100% on-time session schedules. Built Google Workspace tracking systems to manage presentation assets, session timelines, and cross-functional team deliverables.

Google Workspace Event Coordination Stakeholder Management Project Management Cross Functional Collaboration

Executive Vice Chairperson

Philippine Society of Youth Science Clubs (PSYSC) Regional C

Dec 2024 - Sep 2025 (9 months)

Executed regional operational strategies across multiple affiliate organizations, ensuring policy compliance and program delivery. Managed participant relations and regional administrative reporting.

Operations Management Policy Compliance Program Delivery Stakeholder Relations Administrative Reporting

Overall Head

Stellar Club / Palingling Flagship Operations

Sep 2022 - Mar 2025 (2 years 6 months)

Spearheaded project scoping, task delegation, timeline enforcement, and execution for major organizational flagship programs across 6 iterations. Monitored real-time project risks, optimized resource allocation, and ensured quality standards across all event touchpoints.

Project Management Task Delegation Timeline management Risk Management Resource Allocation Quality Assurance