Open to opportunities

Ludmila Gelpi Pérez

@ludmilagelpiprez

Executive assistant and operations coordinator with 5+ years supporting entrepreneurs and automating workflows remotely.

Spain

Message

What I'm looking for

I’m looking for a remote-friendly role where I can own inboxes and operations, coordinate travel and scheduling, and build practical AI automations—supporting entrepreneurs with fast, high-trust execution.

I’m an Executive Assistant & Operations Coordinator with 5+ years of international experience supporting entrepreneurs and teams across the US, Spain, and Germany. I’m organized, proactive, and known for quickly picking up new systems while keeping execution smooth end to end.

In my most recent roles, I managed high-volume inboxes (50+ emails/day), owned full recruitment workflows, and coordinated international travel across multiple time zones. I built trust through zero-follow-up triage, clear candidate communications, and decision-ready summaries for CEOs.

I also bring automation into operations—building AI-powered workflows with n8n, MindPal, and Poppy AI, and leading infrastructure migration to n8n while ensuring continuity. When needed, I support web and branding work for small businesses using Wix, Shopify, and Canva, and I’m fluent in English and Spanish.

Experience

Work history, roles, and key accomplishments

Executive Assistant (Recruitment)

Pareto Talent

Feb 2026 - May 2026 (3 months)

Managed two high-volume inboxes (50+ emails/day), triaging requests so the principal needed zero follow-up. Owned the end-to-end candidate pipeline (personality assessments, communications, summaries for the CEO) and coordinated international travel.

Inbox Management Recruitment support Candidate Pipelines Travel Coordination Scheduling CRM Hygiene Executive Support

Executive Assistant (AI Automation)

Pareto Talent

Nov 2025 - Feb 2026 (3 months)

Built and maintained AI agents using n8n, MindPal, and Poppy AI to automate business workflows. Led the migration of agent infrastructure from MindPal to n8n and supported social media/content operations for lead generation.

AI Automation N8n MindPal Workflow Automation Agent Migration Social Operations Content Operations Poppy.Ai

Freelance Web & Branding Specialist

Self-Employed

Jan 2025 - Dec 2025 (11 months)

Built websites and e-commerce stores for small businesses using Wix and Shopify, and created branding assets including logos, color palettes, and visual identity systems. Provided virtual assistant services such as content structuring, product listing management, and UX optimization.

Web Design wix Shopify Branding & Design Canva Virtual Assistant Product Listing UX Optimization

Telemarketing & Client Relations

Complejo Le Mirage

Jun 2025 - Sep 2025 (3 months)

Handled multi-channel client communications via phone, email, and messaging, maintaining CRM records and organizing scheduling. Supported the sales team with script preparation and calendar management.

Telemarketing Client Communication CRM Management Scheduling Sales Support Administrative Coordination

Customer Service Sales Representative

3D Seguridad

Feb 2022 - May 2024 (2 years 3 months)

Prospected and converted clients for security and alarm solutions, managing the full sales cycle from outreach to close. Maintained CRM records and built long-term relationships while consistently meeting monthly performance targets.

Sales Prospecting Lead Conversion Sales Cycle CRM Management Client Relationships Customer Service Performance Tracking Outreach

Au Pair (Bilingual Childcare)

Cultural Care

Sep 2018 - Jan 2020 (1 year 4 months)

Provided full-time bilingual (English/Spanish) childcare and education for two children up to 60 hours/week. Supported daily routines and learning activities while ensuring consistent communication with the host family.

Bilingual Childcare Education & Support Child Development English Communication