sofia arenas

I’m a bilingual (English/Spanish) Executive Assistant with 4+ years of remote experience keeping senior leaders focused and organized across globally distributed teams. I manage dual executive calendars, inboxes, and travel with discretion, proactivity, and clear communication.

In my current role as an Executive Assistant for a NZ-based NGO, I support two Co-Executive Directors across 10+ countries by triaging high-volume email, prioritizing time-sensitive requests, and handling confidential information. I also represent the organization at the United Nations (Chile CESCR), co-authored Health & Safety and Security policies, developed internal SOPs, and produce organizational communications including presentations, reports, spreadsheets, and handbooks. I coordinate board-level meetings, track action items through completion, and manage complex international retreat logistics.

Previously, I owned student rotation operations across 10 U.S. states, coordinating placements and confidential records for 300+ students in Pipedrive CRM while streamlining onboarding to reduce administrative friction. I reconciled accounts and audited rotation documentation for compliance, monitored regional performance metrics, and supported cross-functional efficiency projects—always in fast-moving, high-trust environments.