Open to opportunities

Katherine Reyes

@katherinereyes

Message

Strategic senior executive assistant driving efficiency through AI and operations.

United States

Message

What I'm looking for

I seek roles supporting senior leaders where I can streamline operations, implement AI-driven workflows, and drive measurable efficiency gains in collaborative, mission-driven organizations.

I am a strategic Senior Executive Assistant with 10+ years supporting senior leaders across biotech, higher education, non-profits, healthcare, and technology. I enhance executive productivity by streamlining operations, implementing AI-driven workflow automation, and delivering data-driven insights through dashboards and process improvement.

I have led global project coordination, calendar and communication management, and executive office operations while maintaining strict confidentiality. Notable achievements include automating reporting to save 10+ hours weekly, improving administrative efficiency by 30%, and increasing team scheduling efficiency by 40%.

Experience

Work history, roles, and key accomplishments

Senior Executive Assistant

HFHGV

Jan 2014 - Jan 2026 (12 years)

Spearheaded global project coordination for the Volunteer Engagement Specialist program, managing international volunteer team logistics and ensuring builds met regional standards across Latin American countries.

Project Coordination Safety Compliance Resource Allocation

Program Coordinator III

Commonwealth of Massachusetts

Managed schedules and travel for bureau directors, supported agency-wide events, and verified professional credentials to ensure compliance with state regulations across OSC/CHIA/DPH.

Scheduling Travel Coordination event support Budget Management Regulatory Compliance Verifiable Credentials

Senior Administrative Analyst

Vertex Pharmaceuticals

Designed and maintained executive dashboards in Power BI and Smartsheet to enable real-time compliance reporting, automating validation processes to save 10+ hours weekly and improve reporting accuracy.

Power BI Smartsheet Dashboard Design Data Validation Report Automation Compliance Reporting Executive Support

Executive Assistant

AAAVEA Services

Partnered with C-suite leaders across technology, healthcare, and non-profit sectors to manage high-volume calendars and executive communications, implementing AI-driven scheduling and workflow tools that improved administrative efficiency by 30%.

Calendar Management Executive Support Workflow Automation Communication Management Office Operations

Executive Assistant

Rosalynn Carter Institute

Directed administrative operations for senior staff including calendar and travel logistics, CRM management, and implemented shared digital systems that increased team scheduling efficiency by 40%.

Calendar Management Logistics CRM Management Process Improvement

Executive Assistant

Simmons University

Coordinated logistics for quarterly Board of Trustees meetings and optimized Finance office administrative processes, reducing scheduling errors by 20%.

Meeting Planning Logistics Process Optimization Calendar Management