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Julie Shipway

@julieshipway

Message

I’m an executive assistant focused on admissions operations, confidentiality, and efficient client communication.

United States

Message

What I'm looking for

I’m looking for a detail-driven role where I can support leadership with confidential scheduling, streamline admissions or client workflows, and keep operations running smoothly in a fast-paced environment.

I’m a dedicated executive assistant with a proven track record managing sensitive information and enabling smooth admissions and onboarding experiences. I’m known for attention to detail, effective communication, and staying calm under deadline pressure.

In my current role, I coordinate new student onboarding, schedule and confirm admissions meetings and visit days, and manage acceptance and welcome communications. I process DocuSign paperwork and TADS billing setup, handle applications and tuition agreements, and organize Open House logistics to ensure a seamless experience for prospective families.

My background also includes Fixed Income Assistant and Administrative Assistant responsibilities, including client communications, RFP responses, data visualization in Excel, and maintaining internal databases for efficient workflows. Earlier, as a Legal Assistant, I served as a primary client contact in settlement processes, produced disbursement documents in Excel, and supported training for effective client communication.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

Cyprus Classical Academy

Jun 2023 - Present (3 years 1 month)

Coordinated new student onboarding and admissions processes, including scheduling admissions meetings, visit days, and follow-up communications. Managed acceptance and welcome communications, processed DocuSign paperwork and TADS billing setup, and supported open house logistics.

Admissions Management Onboarding Scheduling Event Coordination Docusign Document Management Email Communication Confidentiality W 2 Processing

Fixed Income Assistant

Sit Investment Associates

Sep 2021 - May 2023 (1 year 8 months)

Produced monthly client investment communications and updated client presentations with charts and data visualizations using Microsoft tools. Supported RFP responses by gathering data, editing documentation, and managing revisions, and built customized Excel reports for portfolio managers.

Client Communication Investment Letter Microsoft Office Data Visualization Charts RFP Responses Revision Management Mail Merge Excel reporting

Administrative Assistant

Cyprus Classical Academy

Nov 2019 - Jun 2021 (1 year 7 months)

Planned and facilitated admissions events such as open houses for prospective families and served as first contact for admissions inquiries. Managed admissions and enrollment workflows, supported parent-staff communication, and implemented the TADS tuition management system.

Admissions Management Event Coordination Client Communication TADS Tuition Management Online Learning Transition

Legal Assistant

Johnson Becker, PLLC

Aug 2014 - Oct 2019 (5 years 2 months)

Acted as primary client contact throughout settlement processes, clarifying complex topics including bankruptcy and income-based benefits. Drafted and distributed client disbursement documents using Microsoft Excel, maintained confidential client records, and trained attorneys and staff on effective client communication.

Client Communication Income Based Benefits Support Client Disbursement Documents Excel Confidentiality Training