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Helena Mesquita Barbas

@helenamesquitabarbas

Message

Senior Executive Assistant at Hovione Farmaciência S.A., preparing Legal KPI reports and board materials.

Portugal

Message

At Hovione Farmaciência S.A., I support the Legal & IP function by coordinating documentation, stakeholder communication, and day-to-day priorities. I prepare Legal KPI reporting materials for weekly performance tracking and support contract-template and systems initiatives.

I coordinate board and committee logistics, prepare meeting materials and minutes, and support compliance and governance reporting. I also compile execution-ready packs, including exhibits of 200+ pages.

At Vieira de Almeida & Associados – Sociedade de Advogados, SP RL, I supported a partner by managing schedules and meetings, preparing correspondence and reports, and processing billing instructions.

Earlier, at ERGOS – Consultores Internacionais de Gestão, Lda., I delivered technical and economic translations in English and Portuguese and supported economic development projects. My experience also includes archival records work, including drafting a document classification plan for Oeiras City Hall and producing a user manual for X-Arq.

Experience

Work history, roles, and key accomplishments

Current

Senior Executive Assistant

Current

Hovione Farmaciência S.A.

Jan 2023 - Present (3 years 9 months)

Provides senior executive and operational support within the Legal & IP function, coordinating documentation, stakeholder communication, and day-to-day priorities. Prepares Legal KPI reporting materials, supports compliance and governance reporting, and coordinates board and committee logistics.

Executive Support Calendar Management Board And Committee Coordination Governance Documentation Meeting Minutes and Action Tracking Travel Coordination Correspondence Drafting Stakeholder Liaison Report and presentation preparation Records Management Invoice Coordination Microsoft Office Confidential Information Handling

Executive Assistant to a Partner

Vieira de Almeida & Associados – Sociedade de Advogados, SP

Feb 2015 - Dec 2022 (7 years 10 months)

Managed schedules, meetings, and appointments in a fast-paced legal environment. Prepared routine correspondence, reports, and presentations, and processed billing and invoicing instructions.

Calendar Management Meeting Management Correspondence Drafting Report Preparation Invoicing Records Management Administrative Coordination

Administrative Assistant and Translator

ERGOS – Consultores Internacionais de Gestão, Lda.

Jan 2008 - Jan 2015 (7 years)

Delivered technical and economic translations in English and Portuguese. Supported multidisciplinary economic development projects through administrative coordination and process support.

Translation Administrative Coordination Filing System Billing Accounting Documentation Control Schedule Coordination Travel Arrangements

Senior Archive and Records Management Technician

Oeiras City Hall

Jun 2007 - Dec 2007 (6 months)

Drafted a document classification plan for municipal services and defined selection criteria for digitization. Produced a user manual for the X-Arq software and contributed technical guidelines for a new municipal archives building.

Document Classification Digitization X Arq Technical guidelines Records Management

Archive Technician

Bsafe, Serviços de Arquivo, Lda.

Jan 2007 - May 2007 (4 months)

Participated in documentation evaluation projects supporting the creation of intermediate and historic archives for Portuguese ministries. Prepared final project reports.

Document Evaluation Archiving Report Preparation