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Defaleouna Thomas

@defaleounathomas

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Virtual Assistant and operations specialist delivering efficient executive support remotely.

Nigeria

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What I'm looking for

I’m looking for a remote role where I can support executives with scheduling, CRM workflow coordination, confidential record management, and project/task tracking—helping teams move faster with clear communication and reliable operations.

I’m a Virtual Assistant and Operations Specialist focused on administrative support, task and project management, document management, data entry, and client relationship management. I leverage CRM tools to optimize client workflows and drive operational efficiency.

In my recent Executive Virtual Assistant role, I managed complex schedules, appointments, and travel logistics for the principal consultant while handling sensitive client records with discretion. I also coordinated internal and external communication as the primary point of contact, using CRM and project/task management tools to improve how projects move from request to completion.

Previously, I supported an executive team as an Administrative Assistant by managing priority emails, coordinating complex tasks, and improving record-keeping and communication systems. Earlier experience as a Corper’s Liaison Officer strengthened my organization and administrative discipline through document filing, data entry, and effective liaison between corps members and senior management.

Experience

Work history, roles, and key accomplishments

Executive Virtual Assistant

New Dawn Consultant

Mar 2023 - Dec 2025 (2 years 9 months)

Proactively managed complex schedules, appointments, and travel logistics for the principal consultant, ensuring commitments were handled efficiently. Coordinated client communication and project workflows using CRM and task management tools, improving organizational efficiency.

Calendar Management Logistics CRM Management Client Communication Recruitment coordination

Administrative Assistant

Mekanizone

Jan 2025 - May 2025 (4 months)

Provided direct support to the executive team by managing priority emails, coordinating complex tasks, and supporting office administration and workflow coordination. Prepared grant documents and project tracking dashboards while improving record-keeping and internal communication.

Coordination Office Administration Grant Documentation Project Tracking Record keeping Google Workspace Microsoft Office

Corps Liaison Officer (Intern)

Ministry Of Lands, Survey & Town Planning

Nov 2023 - Oct 2024 (11 months)

Served as a liaison between corps members and senior management, ensuring effective internal communication. Supported administrative operations including document filing and data entry to keep records organized and accessible.

Liaison & Stakeholder Support Internal Communications Data Entry Administrative Support Report Preparation