Open to opportunities

Dana Barnes

@danabarnes

Remote virtual assistant and executive operations support professional focused on reliable scheduling, documentation, and confidential coordination.

United States

Message

What I'm looking for

I’m looking for a remote role where I can support executives with dependable calendar and inbox management, confidential record handling, and clear asynchronous communication—helping teams stay organized, meet deadlines, and run smooth day-to-day operations.

I’m a remote-tested Virtual Assistant and Executive Support professional with 4+ years managing calendars, correspondence, records, and cross-functional coordination for senior leadership and high-volume operations. I’m especially strong in asynchronous communication and maintaining accuracy and confidentiality under deadline pressure.

In my remote work, I’ve independently managed production schedules and stakeholder communication for a Disney broadcast client for three-plus years without on-site oversight. I also sustain delivery across distributed teams by coordinating feedback, organizing documentation, and keeping workstreams aligned to deliverable timelines.

Beyond executive support, I’ve built operations muscle through front-desk and client-facing work, and I’ve led end-to-end studio business operations as a creative director and founder. I bring sound independent judgment, discretion with sensitive information, and dependable execution across time zones with minimal supervision.

Experience

Work history, roles, and key accomplishments

Current

Front Desk Associate

Current

LA Fitness

Apr 2025 - Present (1 year 5 months)

Managed high-volume member inquiries by phone and in person, resolving issues accurately and efficiently in a fast-paced environment. Processed transactions and payments, maintained accurate member records, and coordinated front-desk scheduling and cross-department needs.

Customer Service Phone Support Issue Resolution Payment Processing Records Management Scheduling Compliance

Current

Art Director & Remote Creative Lead

Current

Wild Canary Animation — Disney

Jun 2022 - Present (4 years 3 months)

Independently managed a fully remote production workflow across 30+ episodes, coordinating deliverable schedules and incorporating distributed-team feedback. Produced and organized documentation with tight deadlines while sustaining a multi-year remote engagement through proactive communication and self-directed time management.

Remote Production Scheduling Documentation Preparation

Creative Director & Founder

Kubeba Studio LLC

Dec 2018 - Aug 2023 (4 years 8 months)

Ran business operations as the sole administrative lead, including scheduling, correspondence, vendor communication, and project documentation. Maintained studio workflow documentation to ensure consistency across concurrent client projects.

Business Operations Scheduling Correspondence Management Project Documentation Workflow Documentation

Financial Aid Advisor

Florida Institute of Recording Sound & Technology (FIRST)

Jul 2021 - Sep 2022 (1 year 2 months)

Managed financial aid records and applications for 300+ students, ensuring accuracy and timely processing. Communicated with students, parents, and staff to resolve questions with confidentiality and tact, and coordinated with leadership to track deadlines and support daily office operations.

Financial Aid Administration Records Management Application Processing Student Support Confidentiality Office Operations