caleb ndwiga
@calebndwiga
Executive Assistant and operations specialist improving client workflows with behavioral psychology and AI-powered automation.
What I'm looking for
I’m an Executive Assistant and Remote Operations Specialist with 7 years helping clients, teams, and business owners stay organized, solve problems, and keep things running smoothly—especially in remote roles. I manage communications and follow-ups for 20–30+ active client accounts monthly, coordinate scheduling and project timelines across concurrent engagements, and build structured onboarding/workflow systems that reduce friction and improve client progression.
I bring a Clinical and Applied Psychology background to how I support people: I listen, understand different personalities, communicate clearly, and focus on trust and anticipation—not just tasks. I’ve also built AI-assisted administrative workflows to automate repetitive work, supported user engagement/retention using behavioral psychology for AI/fintech-adjacent digital products, and developed scalable support systems and training materials. I’m comfortable across Google Workspace, Microsoft 365, CRMs, project management platforms, Figma, and AI-powered productivity tools, with certifications in Scrum, Six Sigma, and AI for Business.
Experience
Work history, roles, and key accomplishments
Executive Assistant to Chief Executive Officer
Jan 2019 - Present (7 years 6 months)
Managed communications, correspondence, and follow-ups for 20–30+ active client accounts monthly across email, messaging platforms, and digital tools
Designed and maintained structured onboarding and workflow systems that reduced friction and improved client progression at every stage
Built AI-assisted administrative workflows that automated repetitive tasks and freed capac
Executive Assistant to CEO
Pro-Tech Staffing Services, Inc.
Jan 2019 - Present (7 years 6 months)
Managed communications, correspondence, and follow-ups for 20–30+ active client accounts monthly, and maintained onboarding and workflow systems to reduce friction across stages. Coordinated scheduling and project timelines across concurrent engagements while building AI-assisted administrative workflows to automate repetitive tasks.
Freelance Graphic Designer
Oct 2016 - Jan 2026 (9 years 3 months)
Worked with startups and online businesses to translate ideas into high-performing digital products, managing the full client relationship from brief to delivery in remote-first environments.
Served as primary point of contact for multiple concurrent client projects — managing expectations, revision cycles, timelines, and final delivery
Drafted and maintained professional
Supported startups and digital businesses in building brand identity and product visuals that drive engagement, trust, and conversion.
Coordinated client project workflows, scheduling, and deliverable tracking across multiple concurrent accounts
Managed internal and external stakeholder communications — keeping all parties aligned throughout project lifecycles
Maint
Education
Degrees, certifications, and relevant coursework
Egerton University
Bachelor of Science - BS, Clinical
2018 - 2022
Earning my First Class Honors at Egerton was an incredible journey that turned my passion for human behavior into practical skills. This program taught me how to look at mental health from both a clinical and deeply human perspective, focusing on real-world support over just theory.
My experience covered:
Counseling & Support: Learning how to apply different therapeutic approaches and build safe
Egerton University
Bachelor of Science, Clinical
2018 - 2022
Activities and societies: Involved with EUPSA and PSYCHOEDFO to run campus mental health campaigns; connected with KCPA for professional ethics.
Earned a First Class Honors in a clinical-focused program at Egerton University. Studied therapeutic approaches, psychological assessments, and ethical practice through counseling and campus mental health advocacy.
Southern New Hampshire University
Bachelor of Science - BS, Business Administration
2016 - 2020
I chose SNHU’s online business program to deeply understand how successful organizations scale, manage their resources, and solve complex operational problems. The curriculum was highly hands-on and practical, mirroring real-world business challenges.
Throughout my studies, I focused on:
Streamlining Operations: Learning how to map workflows, identify system bottlenecks, and cut unnecessary costs
Southern New Hampshire University
Bachelor of Science, Business Administration
2016 - 2020
Completed a Bachelor of Science program in Business Administration through SNHU’s online curriculum. Focused on operations streamlining, end-to-end project management, data-driven planning, and team leadership.
Tech stack
Software and tools used professionally
Availability
Location
Authorized to work in
Website
linkedin.com/in/caleb-ndwigaSalary expectations
Social media
Job categories
Skills
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