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Brian Ombura

@brianombura

Executive Virtual Assistant at Brightfield Operations Group, who improved project deadline adherence from 74% to 96% with a ClickUp task tracking system.

Kenya

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At Brightfield Operations Group, I manage calendars for three senior executives and coordinate scheduling across time zones. I also implemented a ClickUp task tracking system that improved project deadline adherence from 74% to 96%.

I onboard new clients, maintain CRM records, and prepare reports, presentations, and meeting summaries for executive leadership and clients. I also coordinate meetings and follow up on action items.

Previously, at Clearview Real Estate Services, I supported real estate agents with scheduling, client follow-ups, and transaction coordination. At Pinnacle Home Services LLC, I coordinated field-team scheduling and maintained customer records.

Experience

Work history, roles, and key accomplishments

Current

Executive Virtual Assistant

Current

Brightfield Operations Group

Jan 2026 - Present (9 months)

Managed calendars and scheduling for 3 senior executives, reducing scheduling conflicts by 40%. Processed 150+ emails weekly, prepared reports, and implemented a ClickUp-based task tracking system that improved deadline adherence from 74% to 96%.

Calendar Management Email Management ClickUp CRM Reporting Client Onboarding Document Management Meeting Coordination

Administrative & Operations Assistant

Clearview Real Estate Services

Jun 2024 - Dec 2025 (1 year 6 months)

Supported a team of 8 real estate agents with scheduling, client follow-ups, and transaction coordination across 50+ active listings. Drafted SOPs for 12 processes, reducing onboarding time by 35%, and managed social media content calendars.

Scheduling Client Follow up Transaction Coordination SOP Documentation Social Media Management Trello Google Sheets Invoice Processing Expense Tracking Confidentiality

Office Administrator

Pinnacle Home Services LLC

Aug 2023 - May 2024 (9 months)

Coordinated daily scheduling for a field team of 12, reducing missed appointments by 25%. Managed inbound client inquiries, maintained CRM with 500+ records, and prepared weekly performance reports.

Scheduling Dispatch Communication Client Inquiries CRM Excel PowerPoint Reporting