Open to opportunities

brian muindi

@brianmuindi

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Executive Assistant specializing in high-level scheduling, travel coordination, and confidential executive operations.

Kenya

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What I'm looking for

I’m looking for an Executive Assistant role supporting senior leaders with discreet calendar, travel, and board meeting coordination, plus SOP-driven operations and stakeholder management in a mission-driven organization.

I’m an Executive Assistant and administrative professional with over four years of progressive experience supporting senior leadership in Kenya. I coordinate executive calendars and daily schedules, arrange domestic and international travel, and manage confidential correspondence and executive documentation with discretion.

I’ve led board and executive meeting logistics by preparing agendas, distributing meeting materials, taking accurate meeting minutes, and following up on action items. I also handle expense reports and purchase administration, coordinate office operations and vendor relationships, and develop standard operating procedures to support cross-functional teams.

Beyond administration, I bring a strong communications and production background from media, education, and development work—supporting events, conferences, and stakeholder engagement with clear storytelling and organized delivery. I’ve also contributed to quality-focused roles like AI dataset review and research support, strengthening my attention to detail, accuracy, and performance.

Experience

Work history, roles, and key accomplishments

Current

Marketing & Digital Comms Officer

Current

Pharo School Nairobi

Nov 2025 - Present (8 months)

Leads digital communications across multiple platforms to strengthen institutional visibility and stakeholder engagement. Coordinates on-site marketing campaigns, manages website and social media presence, and produces multimedia content and event coverage while tracking communication metrics.

Digital Communication Stakeholder Engagement Integrated Marketing Campaigns Multimedia Content Campaign Tracking Photography Videography

Senior Executive Assistant

Athena

Apr 2024 - Sep 2025 (1 year 5 months)

Provided comprehensive administrative and executive support to senior leadership, including calendar management, meeting logistics, and confidential correspondence. Coordinated domestic and international travel, managed executive files and SOPs, and supported office operations including expense reporting and vendor coordination.

Calendar Management Appointment Scheduling Meeting Coordination Travel Coordination Executive Reporting Expense Reporting Office Operations Vendor coordination Standard Operating Procedures Project Coordination Google Workspace Microsoft Teams Zoom SharePoint

Quality Assurance Moderator (Remote)

TELUS International AI

Dec 2023 - Feb 2024 (2 months)

Reviewed multilingual AI datasets for linguistic quality and validated transcription accuracy. Maintained quality benchmarks and was promoted to Moderator based on performance and precision.

Linguistic Quality Assessment Quality Assurance Quality Moderation

Television Producer (Graduate Intern)

Kenya Television Network (KTN)

Jan 2023 - Dec 2023 (11 months)

Conceptualized, researched, and produced Campus Debates, an original prime-time television programme. Prepared scripts and production rundowns, coordinated with production teams, and managed studio and field logistics to meet broadcast deadlines.

Television Production Event Scripting And Runs Of Show Production Scheduling Cross functional Coordination Broadcast Deadline Management

Assistant Producer & Scriptwriter

Anchor Bay Productions

Jul 2022 - Sep 2022 (2 months)

Researched, scripted, and coordinated television and documentary productions, including support for field production, interviews, and post-production planning. Co-produced a regional documentary for WaterAid East Africa across Kenya, Uganda, Tanzania, Rwanda, and the DRC.

Research Television and Documentary Production Coordination Interview Coordination Post production Documentary Co Production

Broadcast Journalist (Graduate Intern)

Kenya Broadcasting Corporation (KBC)

Oct 2021 - Jun 2022 (8 months)

Researched, verified, and reported news stories in English and Swahili, producing broadcast-ready scripts and news packages. Conducted interviews and gathered audiovisual material under editorial standards and fact-checking protocols.

News Research and Verification News Packaging Interviewing Fact Checking Editorial Standards Bilingual Reporting (Swahili English)

Research Assistant (Short-Term)

Kenya Development Response to Displacement Impacts Project

Jan 2022 - Feb 2022 (1 month)

Supported socio-economic field research in refugee-hosting communities by coordinating data collection with enumerators. Cleaned, analyzed, and validated field datasets and prepared technical reports and presentation materials following research methodology and ethics.

Refugee Hosting Community Research Data Collection Enumerator Coordination Research Methodology Data Cleaning Data Validation Quality Assurance