Open to opportunities

Bec Warrilow

@becwarrilow

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Executive Assistant & Project Coordinator with 10+ years supporting leaders, programs, and remote delivery.

Australia

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What I'm looking for

I’m looking for a role where I can support executives and programs through project logistics, stakeholder engagement, and precise reporting—especially with culturally sensitive, community-driven work across regional and remote settings.

I’m an Executive Assistant and Project Coordinator with over 10 years of experience supporting leaders, boards, and program teams across government, non-profit, and commercial sectors. I bring a resourceful, detail-oriented approach to executive reporting, stakeholder engagement, and operational coordination.

I excel at project & program coordination—monitoring timelines, deliverables, and administrative milestones, including grant reporting and compliance support. I’m trusted to manage competing priorities and keep initiatives moving, especially in regional and remote settings.

In executive & stakeholder support, I provide high-level assistance to CEOs and Indigenous boards through minute taking, documentation, meeting coordination, and culturally sensitive liaison work. I focus on smooth operations and effective collaboration with Traditional Owners, government agencies, and internal teams.

I also strengthen the “day-to-day” of delivery through event & travel logistics, CRM-driven communication, and careful reporting. I use tools like Salesforce, CVENT, Canva, and Microsoft Teams to organize work, support clients and committees, and ensure accurate, timely outcomes.

Experience

Work history, roles, and key accomplishments

Program Administration

Department of Marine Training and Research

Jan 2025 - May 2026 (1 year 4 months)

Monitored program timelines, deliverables, and administrative milestones to support education and training delivery. Coordinated stakeholder communications and supported compliance, reporting, and documentation requirements.

Program Coordination Compliance Reporting Documentation Control Grant Reporting Remote Operations Administrative Support

Executive Assistant to CEO

Mimal Land Management

Jan 2024 - Jan 2025 (1 year)

Provided high-level executive and Indigenous board support to ensure smooth operations across remote and urban sites. Managed complex travel logistics and reimbursement processes for national and community programs, and supported culturally sensitive meetings and documentation.

Executive Administration Board Support Stakeholder Engagement Cultural Liaison Travel Logistics Meeting Coordination Minute Taking Documentation Management

Reception/Shift Supervisor

Blue C Coolangatta

Jan 2023 - Jan 2024 (1 year)

Managed front desk operations and guest communications while coordinating housekeeping and maintenance for smooth guest turnover. Led shift transitions and resolved guest concerns to maintain service standards and team coordination.

Front Desk Operations Guest Relations Shift Supervision Customer Service Team Coordination Maintenance Coordination

Property Manager

L’Abode Accommodation

Jan 2022 - Jan 2023 (1 year)

Managed accommodation operations and supported property administration tasks across the business. Coordinated operational needs to help ensure reliable day-to-day service delivery.

Property Administration Vendor coordination Schedule Management Customer Service Operational Coordination

Marketing & Corporate Assistant

Australasian Land and Groundwater Association

Jan 2021 - Jan 2022 (1 year)

Supported executive teams and committees with administrative and marketing coordination for industry events, publications, and communications. Managed Salesforce-based CRM workflows and created event and marketing materials using CVENT and Canva.

Administrative Coordination Event Coordination Marketing Support Salesforce CRM Cvent Canva Publications Support Committee Liaison

Pharmacy Assistant

Blooms Chemist

Jan 2017 - Jan 2018 (1 year)

Assisted in day-to-day pharmacy operations, supporting service delivery in a busy retail healthcare setting. Helped with administrative and customer-facing tasks to support efficient workflow.

Pharmacy Support Customer Service Retail Operations Administrative Assistance Process Support Confidentiality Customer Support

Market Event Coordinator

EQ Markets

Jan 2014 - Jan 2015 (1 year)

Coordinated market events and supported event operations to ensure smooth execution. Assisted with logistics and day-to-day coordination tasks to support timely delivery of events.

Event Coordination Market Operations Logistics Support Scheduling coordination Team Coordination Vendor Support Customer Service Administrative Assistance

Relevant Employment Administrator

Chiropractic HQ Maroubra

Jan 2023 - Present (3 years 5 months)

Provided administrative support for employment-related processes within a healthcare environment. Supported day-to-day office operations as required for smooth service delivery.

Administrative Support Process Coordination Records Management Office Support Data Entry Confidentiality

Marketing & Events Assistant

Magen David Adom

Jan 2023 - Present (3 years 5 months)

Supported marketing and event activities, helping coordinate communications and event-related administration. Assisted with organization and documentation to support timely delivery of campaigns and activities.

Marketing Support Event Coordination Documentation Management Scheduling Reporting Administrative Assistance

Marketing Assistant

DJ Solutions

Jan 2020 - Present (6 years 5 months)

Provided marketing assistant support for campaigns and promotional activities. Assisted with coordination of communications and administrative tasks to support marketing deliverables.

event support Administrative Support Scheduling