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Ana Istrate

@anaistrate

Executive Assistant at Lugera & Makler for Microsoft who delivered global leadership events and streamlined executive operations.

United Kingdom

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What I'm looking for

I’m seeking remote or hybrid opportunities.

At Lugera & Makler for Microsoft, I supported C-level executives across Microsoft's AI & Cloud SDP division, coordinating calendars, international travel, confidential communications, and strategic business rhythms. I was promoted to executive support within three months of joining.

I also planned and delivered global leadership events, including executive offsites, strategic business reviews, and the annual Global Hackathon. I streamlined executive processes and introduced productivity tools to improve operational efficiency.

At Deepki UK, I led an office relocation and reduced operational expenses by 30% through supplier negotiations and sustainable procurement. I also designed the company's first Employee Handbook and onboarded more than 20 employees.

Earlier, I managed office and reception operations at Clermont Group, coordinated conferences and events, and worked in sales and reservations. I’m seeking remote or hybrid opportunities where I can apply my experience in administration and operations.

Experience

Work history, roles, and key accomplishments

Executive Assistant - EMEA

Lugera & Makler for Microsoft

Mar 2025 - Jun 2026 (1 year 3 months)

Provided executive support to C-level executives, coordinating calendars, international travel, and confidential communications. Led planning and delivery of global leadership events, including executive offsites and the annual Global Hackathon.

Executive Support Calendar Management Travel Coordination Event Planning Microsoft 365 SAP Concur Asana Slack Teams Jira Spendesk Microsoft Copilot SharePoint Trello Cytric

Career Break - Higher Studies

New University of Buckinghamshire London

Mar 2024 - Mar 2025 (1 year)

Focused on completing advanced studies in Business Management, enhancing knowledge in Human Resources, Business Innovation, and Sales Management. Engaged in research projects on Strategic Marketing, Employee Retention, and Leading and Managing Change in Business.

Business Management Human Resources Business Innovation Sales Management Strategic Marketing Employee Retention Change Management

Admin & Office Manager with HR duties

Deepki UK

Sep 2022 - Feb 2024 (1 year 5 months)

Led office relocation and reduced operational expenses by 30% through strategic supplier negotiations. Designed and implemented the company's first Employee Handbook and onboarded 20+ employees.

Office Management Human Resources Onboarding Employee Handbook Supplier Negotiation Cost Reduction Billing Compliance Training

Office & Reception Manager

Clermont Group

Oct 2019 - Aug 2022 (2 years 10 months)

Managed reception and office operations team, supporting C-level executives with calendars, board meetings, and travel. Introduced visitor management and meeting room booking system, reducing time-to-fill by 25%.

Office Management Reception Management Executive Support Calendar Management Vendor Management Recruitment Event Planning Employee Engagement

Conference Coordinator

Portico/Deutsche Bank

May 2018 - Jul 2019 (1 year 2 months)

Managed meeting room operations across 150 rooms in three buildings, ensuring seamless scheduling and coordination. Acted as primary contact for client events, executive meetings, and roadshows.

Meeting Management Event Coordination Client Relations Process Improvement Training Onboarding

Sales Reservations Agent

Hakkasan Group

Feb 2017 - Mar 2018 (1 year 1 month)

Coordinated administrative operations for a high-volume Reservations team, ensuring accurate booking management and exceptional customer service. Increased restaurant revenue through upselling and cross-selling.

Reservations Customer Service Upselling Cross Selling Reporting VIP Management Issue Resolution

Events Coordinator

Bleeding Heart

Feb 2015 - Nov 2016 (1 year 9 months)

Managed end-to-end sales process for private dining and events, converting enquiries into bookings. Coordinated event requirements, prepared contracts and quotations, and ensured seamless client experience.

Event Coordination Sales Customer Relationship Management Contract Management Upselling Cross Selling

Area Sales Manager

Izotec, ADF, Almaterm, Interplast Ro

Feb 2006 - Nov 2014 (8 years 9 months)

Drove business growth by developing and implementing sales strategies, acquiring new B2B clients, and expanding the company's portfolio. Coordinated large-scale construction projects, ensuring on-time, on-budget delivery.

Sales Strategy B2B Sales Customer Relationship Management Project Coordination Market Analysis Business Development